IFB #2525 Upholstery and Panel Fabrics

The New York State Department of Corrections and Community Supervision, Division of Industries (Corcraft), is seeking bids on PFAS-free upholstery and panel fabrics under IFB #2525, with bids due September 10, 2026, and written questions due August 28, 2026. Awards will be made by grand total per lot to the lowest responsive and responsible bidder; no set-asides or participation goals are established (MBE, WBE, and SDVOB goals are 0.00%).

The procurement establishes multiple comprehensive contracts across three lots: Lot I for seating fabric woven (7,200 yards annually), Lot II for seating fabric vinyl (5,100 yards annually), and Lot III for panel fabric (5,000 yards annually). All fabrics must meet ACT Performance Guidelines and be certified PFAS-free with total organic fluorine content less than 100 ppm, supported by third-party certification and notarized manufacturer affidavits. Delivery is tailgate delivery to Auburn CFI, Clinton CFI, Green Haven CFI, and Central Office. Samples of at least 6 inches by 9 inches are due by September 10, 2026; within thirty days of contract award, vendors must provide 150 sample cards and high-resolution digital images at no charge.

The contract runs from October 1, 2026, through September 30, 2029, with two optional renewal periods. Pricing must be net and include all transportation, customs, duties, and delivery charges; the minimum order is three yards per pattern. A semi-annual price adjustment mechanism based on the Producer Price Index for coated textile fabrics applies, with adjustments not to exceed 5 percent per six-month period.

Prospective bidders must demonstrate at least ten years of continuous operation in the fabric business, provide financial stability documentation, and furnish a minimum of five client references including two from their largest customers. Recent incumbents include Mayer Paetz, Inc. (dba Mayer Fabrics), Douglass Industries, Inc., and Momentum Textiles, LLC. Vendors must comply with New York State vendor responsibility, tax certification, sexual harassment prevention, and executive order requirements, and authorize electronic payment.