IFB 25-C0053 Medical Screening

The California Department of Pesticide Regulation (DPR) has issued Invitation for Bid (IFB) #25-C0053 for comprehensive medical screening services for its Respiratory Protection Program employees. The procurement seeks a contractor to provide occupational health services, including initial baseline and periodic medical evaluations, OSHA respirator medical evaluation questionnaires, physical examinations, spirometry, laboratory tests, lipid panels, vision tests, and job hazard assessments. Required services must be performed at clinic locations in both Northern and Southern California, operating Monday through Friday, 8:00 AM to 5:00 PM, excluding state holidays. Key deliverables include individual medical clearance reports, cover letter reports summarizing batch results within 2-4 weeks of service completion, quarterly program summary reports, and monthly invoices. Critical deadlines include written questions due by 5:00 PM on October 17, 2025, bid submittals due by 2:00 PM on October 29, 2025, and a Notice of Intent to Award expected by November 3, 2025. The evaluation criteria focus on selecting the lowest responsive responsible bidder who meets all IFB requirements, with the contractor required to maintain medical records in HIPAA and Cal-OSHA compliance for at least 30 years.

The procurement includes specific set-aside and participation requirements, with a five percent small business preference for certified California small businesses and encouragement to achieve a minimum of 25 percent small business and 3 percent Disabled Veteran Business Enterprise participation. Contractors must subcontract laboratory analyses specifically to Quest Diagnostics Incorporated and a Department of Public Health-certified laboratory for lipid panel collection. The maximum contract budget is set at $42,020.00, subject to availability of funds and departmental approval. Bidding will occur on a cost-per-service basis with individual line items for each medical service. The estimated contract term is approximately 30 months, with an expected start date in January 2026. Notably, the contract will be awarded to a single vendor who can meet all specified technical and administrative requirements, with strict compliance expectations for medical record keeping, service delivery, and reporting standards.