IFB - 25-10132 Sterilizer Maintenance Re-bid #1

The California Department of Public Health (CDPH), Facilities Management Section, is soliciting sealed bids through Invitation for Bid (IFB) 25-10132 Re-bid #1 for preventive maintenance services on sterilization equipment at the CDPH Richmond campus located in Contra Costa County. The procurement requires qualified bidders to provide comprehensive maintenance consisting of inspecting, cleaning, lubricating, repairing, NIST calibration, software upgrades, adjusting, and replacing parts and assemblies on 38 pieces of sterilization equipment serving laboratory facilities. Deliverables include annual maintenance and calibration services for contract periods ranging from one to three years, with specific service requirements for multiple AMSCO sterilizer models, LS Eagle 3000 sterilizers, Hydra steam generators, and laboratory glassware washers and dryers manufactured by Reliance and AMSCO. Bidders must demonstrate qualified experience with sterilization equipment maintenance and NIST calibration capabilities, with all costs including operating expenses, labor, taxes, insurance, overhead, certification, equipment costs, supplies, annual inflation adjustments, profit margins, software, permits, licenses, and shipping and handling. The evaluation criteria prioritizes the most responsive and responsible firm offering the lowest cost, and CDPH intends to make a single contract award based on price competitiveness. The solicitation was posted on January 20, 2026, with sealed bids due by February 10, 2026. Bidders must certify that quoted rates remain constant throughout the agreement duration and any potential cost overruns or service increases within the contract scope.

The solicitation document does not specify set-aside designations or restrictions limiting eligible respondents to particular organization types or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the available documentation. The contract is structured as a deliverables-based agreement with a maximum value not to exceed $800,000.00, with the state reserving the right to amend the agreement to add similar equipment or delete obsolete equipment through formal amendments. Contract extensions, if offered, shall be billed at rates from the final budget period. The solicitation is governed by California procurement regulations and state contracting requirements, ensuring compliance with applicable standards and regulatory obligations for laboratory equipment maintenance. Bidders must submit a completed Cost Worksheet detailing annual service rates and annual calibration rates for each piece of equipment across the specified contract periods.