IFB #25-013 - Polling Place Accessibility Training Services

The California Secretary of State is seeking a contractor to provide Polling Place Accessibility Training Services through Invitation for Bid (IFB) #25-013. The contract will run from October 2025 through June 30, 2026, with the primary objective of delivering comprehensive accessibility training for polling locations across four California regions: Northern California, Bay Area, Central California, and Southern California. The selected contractor must have a minimum of two staff members with expertise in hands-on training, specific knowledge of the Americans with Disabilities Act (ADA), California building codes, and polling location setup. Training sessions will be a minimum of eight hours in duration, and the contractor will be responsible for developing and updating all training materials, guidelines, and accessibility checklists. Mandatory qualifications include five years of hands-on training experience, five years of small group training experience, and two years of accessibility expertise. Bids will be evaluated on a pass/fail basis, with the contract awarded to the lowest cost, responsive, and responsible bidder. The solicitation requires submission of various attachments including a cost sheet, references, and certification forms, with a bid due date of September 26, 2025.

The procurement includes a 3% Disabled Veteran Business Enterprise (DVBE) participation goal, though no additional DVBE incentive points will be applied. The total travel budget for the contract is $30,000, which suggests a moderate-sized procurement focused on specialized training services. Bidders must comply with specific state policies, including restrictions on political activities and requirements for insurance and contract representatives. The contract appears to be open to qualified training and consulting firms with demonstrated expertise in accessibility and polling place operations. While no incumbent vendor is mentioned, the detailed qualifications suggest the Secretary of State is seeking a highly specialized contractor with significant experience in accessibility training and polling place management. Potential bidders should carefully review all mandatory qualifications and submission requirements to ensure compliance with the solicitation's specifications.