IFB #25-004 - Polling Place Accessibility Training Services

The California Secretary of State is issuing Invitation for Bid (IFB) #25-004 for Polling Place Accessibility Training Services, targeting election officials across four regional areas in California: Northern California, Bay Area, Central California, and Southern California. The procurement seeks a contractor with at least five years of hands-on training experience and two years of accessibility expertise to provide comprehensive polling place accessibility training. Key deliverables include updating accessibility guidelines and checklists, developing training materials, and conducting full-day training sessions for approximately 200+ election officials. The contractor must have at least two staff members with expertise in small group training settings and knowledge of the Americans with Disabilities Act (ADA) and California building codes related to accessibility. The bid responses are due by July 14, 2025, with a bid opening on July 17, 2025, and an anticipated contract award on August 1, 2025. The contract will run from August 2025 through June 30, 2026, and will be evaluated on a pass/fail basis, with the lowest-cost responsive and responsible bidder expected to be selected.

The solicitation includes a minimum 3% Disabled Veteran Business Enterprise (DVBE) participation goal, though no additional DVBE incentive points will be applied. The total travel budget for the contract is set at $15,000, and the contractor will be responsible for developing and delivering training materials, conducting mock accessibility surveys, and providing technical assistance throughout the contract term. The procurement appears to be open to qualified vendors who can demonstrate the required training and accessibility expertise, with no specific restrictions on business size or type beyond the DVBE participation requirement. The contract will involve in-person training sessions across California, requiring the selected vendor to have the capability to travel and deliver training in multiple regional areas. While the specific award value is not explicitly stated, the $15,000 travel budget suggests this is a modest-sized contract focused on providing specialized training services to improve polling place accessibility for election officials.