IFB #25-003 - Grille Hood Cleaning Services

The California Secretary of State is seeking sealed bids for IFB #25-003, a contract for Grille Hood Cleaning Services at the Gold Rush Grille located in the Secretary of State Building. The procurement is for quarterly hood and exhaust cleaning services on a Captive-Aire System Model #4824NB, with the primary objectives of maintaining fire code compliance and ensuring a clean kitchen environment. Specific deliverables include dry cleaning of three hoods and their associated fans and ducts every 90 days, monthly filter cleaning, and comprehensive service condition reporting after each quarterly cleaning. Bidders must demonstrate at least three years of experience performing similar services and provide three professional references. The contract will be awarded to the lowest responsive and responsible bidder, with evaluation based on quarterly and monthly cleaning rates across a three-year term. A mandatory site walkthrough is scheduled for May 19, 2025, at 3:00 p.m., with bid submissions due by May 28, 2025, at 4:00 p.m. The contract period runs from July 1, 2025, through June 30, 2028, with the first cleaning scheduled for July 2025.

The solicitation includes a 3% Disabled Veteran Business Enterprise (DVBE) participation goal, though no additional DVBE incentive points will be applied. Contractors must meet specific insurance requirements, including $1,000,000 in commercial general liability coverage and $1,000,000 in professional liability coverage. The Secretary of State reserves the right to modify the contract scope, increase costs up to 30% of the agreement value, and extend the term based on operational needs. Contractors must comply with the National Fire Protection Association (NFPA) Commercial Cooking Equipment NFPA-96 Standard and provide material safety data sheets for all cleaning chemicals. Specific technical requirements include using a clarifying tank for wastewater processing and ensuring proper chemical disposal. While no incumbent vendor is mentioned, the contract involves working closely with the Department of General Services (DGS) for scheduling and roof access. Although a specific budget range is not provided, the contract's three-year duration and potential for up to 30% cost increase suggest flexibility in total contract value.