IFB__25-003_-__Addendum__1.pdf

Contract Services | Management Services Division | 1500 11th Street, Suite 460 Sacramento, CA 95814 | Tel 916.653.5974 | www.sos.ca.gov

May 16, 2025

Invitation For Bid (IFB) Notice to Prospective Bidders

IFB #25-003

Grille Hood Cleaning Services (The Gold Rush Grille)

ADDENDUM #1

The following changes are being made to Invitation For Bid (IFB) #25-003 – Grille Hood Cleaning Services (The Gold Rush Grille).

The following areas are hereby amended as indicated below and made part of IFB #25-003 via this addendum. The changes are indicated in bold.

1. Exhibit A Scope of Work (SOW), Section 4.h, page 25 of 37

a. In accordance with the National Fire Protection Association (NFPA) Commercial

Cooking Equipment NFPA-96 Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations, provide dry cleaning services on the hood and exhaust every 90 days with the first cleaning to be scheduled by contractor and completed during the month of July 2025. Contractor must contact the SOS representative or designee to schedule hood cleaning. The SOS will coordinate with the Department of General Services (DGS) for Contractor to obtain all necessary roof access.

b. Provide monthly filter cleaning. Filters may not be cleaned on-site. Contractor must contact the SOS representative or designee to schedule filter cleaning.

Contractor may switch out filters with clean filters if recommended and approved in advance by the SOS.

c. De-greasers, grease and caustic chemical may not be disposed of through the building drains. Contractor must have material safety data sheets (MSDS) with them while on-site to perform work, for all chemicals being used. Contractor may bring a clarifying tank to perform work, as needed.

https://comkitsys.wordpress.com/nfpa-96-cleaning-guidelines/ https://comkitsys.wordpress.com/nfpa-96-cleaning-guidelines/

Secretary of State

IFB #25-003

Addendum #1

d. Water used in the process of cleaning must be run through a clarifier and grease removed before disposal into building drain.

e. Grease cleaning, including all accessible areas of the hood (interior/exterior), plenum (area behind filters), duct, fan and fan housing. There are access doors to the vertical duct that run on the 3rd floor in addition to the access door on the roof. (Note: SOS or designated DGS building management staff are responsible for access to the fan. There is limited access to the duct. Roof access is available via stairways only; there is no elevator access to the roof.)

f. Contractor shall provide a service condition report to the SOS Contract

Manager, noting the services performed and any challenges or deficiencies following each quarterly hood and exhaust cleaning.

g. Replacement of parts:

If replacements parts are required, the contract will be amended as needed, up to 30% of the contract value for these unanticipated items.

h. Equipment List

i. There are three (3) hoods, and each has a fan and duct.

Except as stated herein this Addendum, all other terms and conditions of this IFB shall remain the same.