IFB 24-1-004-1 CSMIP Equipment Upgrade Project

The California Department of Conservation has issued an Invitation for Bid (IFB 24-1-004-1) for the California Strong Motion Instrumentation Program (CSMIP) Equipment Upgrade Project. The procurement seeks qualified bidders to provide specialized seismic monitoring equipment from manufacturers REF TEK and Kinemetrics, with the primary objective of upgrading the state's seismic monitoring infrastructure from a "triggered" to a "real-time" system. Specific deliverables include seismic recorders (Obsidian and Dolomite+ models), ETNA2 accelerographs, GNSS antennas, cables, and associated accessories supporting two critical initiatives: the Statewide Seismic Hazard Mitigation Upgrade Project and the California Earthquake Early Warning System Project. The bid response is due on April 22, 2025, at 3:00 PM PT, with potential contract negotiations scheduled for May 1-5, 2025. Bidders must demonstrate technical compatibility with existing Kinemetrics and REF TEK equipment and provide comprehensive cost details in the EXHIBIT A: COST WORKBOOK, with the contract initially set for three years and potential for two additional two-year extensions.

The solicitation includes specific socioeconomic program considerations, emphasizing opportunities for small businesses and Disabled Veteran Business Enterprises (DVBE). Potential bidders must meet rigorous technical qualifications, including hardware and software interoperability requirements with existing seismic monitoring infrastructure. The total estimated contract value approaches $9,331,036, with committed costs for REF TEK equipment at approximately $5,140,574 and Kinemetrics equipment at $3,439,689. Equipment will be procured on a Free on Board (F.O.B.) destination basis, with freight prepaid by the contractor. Pricing includes a structured mechanism allowing for a 2.5% annual price increase and flexibility in future equipment purchases. Delivery schedules are strategically planned between August and October 2025, supporting the state's comprehensive earthquake monitoring and early warning capabilities. The ultimate goal of this procurement is to enhance California's ability to record, analyze, and respond to seismic events, ultimately reducing potential loss of life and mitigating earthquake-related hazards.