IFB 24-0167 Refrigeration Modification Trailer Services

The California Department of Food and Agriculture (CDFA) has issued Invitation for Bid (IFB) No. 24-0167 for Refrigeration Modification Trailer Services, specifically targeting three 53' Wabash Accutherm refrigerated van trailers located at the Fruit Fly Rearing Facility in Los Alamitos, Orange County. The procurement requires comprehensive trailer modifications, including purchasing and installing 110-gallon fuel tanks, insulated aluminum-clad roll-up doors, removing existing aerodynamic trailer skirts and 55-gallon fuel tanks, relocating tank mounting brackets, and installing safety escape latches. The project requires contractors to provide all necessary labor, tools, materials, permits, and insurance to complete the modifications before July 1, 2025. Key project deadlines include written questions due by March 24, 2025, and bid submissions due by April 9, 2025, with the contract term spanning from May 1, 2025, through October 31, 2025. Evaluation criteria will likely include compliance with technical specifications, DVBE participation, and comprehensive cost proposals that include all associated expenses.

The solicitation includes a 3% Disabled Veteran Business Enterprise (DVBE) participation goal and provides preferences for small businesses. Insurance requirements are substantial, mandating commercial general liability of $1,000,000 per occurrence, automobile liability of $1,000,000, and workers' compensation coverage. Contractors must also comply with various state regulations, including the Target Area Contract Preference Act and Russia sanctions, and provide disclosure regarding generative artificial intelligence usage. While no specific budget range is explicitly stated, the cost proposal document suggests that bidders must provide detailed pricing for each modification aspect, with comprehensive costs covering labor, materials, transportation, tools, parts, equipment, permits, licenses, sales tax, fees, and freight charges. The procurement is classified as personal services, focusing specifically on refrigeration trailer modifications for the Pest Detection/Emergency Projects Branch, and does not include an option to renew the contract beyond the initial term.