IFB #23-25 South Mesa Drive Pedestrian Improvements VDOT UPC 110842

The City of Hopewell, Virginia, through its Department of Public Works-Engineering, is soliciting bids for IFB #23-25 South Mesa Drive Pedestrian Improvements, a federally aided infrastructure project with VDOT UPC 110842. The procurement seeks a qualified contractor to construct pedestrian enhancements between River Road and Jackson Farm Road, including three enhanced crosswalks with solar-powered flashing pedestrian crossing signs, push buttons, thermal detectors, and patterned crosswalk markings. Specific deliverables include 215 square yards of concrete sidewalk, 363 linear feet of curb and gutter, asphalt paving, and installation of pedestrian signage and traffic control devices. The project requires completion by May 14, 2026, with a mandatory fixed completion date and liquidated damages of $600 per day for late completion. A non-mandatory pre-bid meeting is scheduled for March 4, 2025, in the Sally Port Conference Room, with bid submissions due by March 20, 2025, at 11:00 AM for in-person/mail submissions and 10:00 AM for electronic submissions via eVA. Bid evaluation will be based on the lowest total bid price from responsive and responsible bidders.

The contract includes a 6% Disadvantaged Business Enterprise (DBE) participation goal, indicating a commitment to supporting minority and small businesses. Bidders must provide a 5% bid guarantee and 100% performance and payment bonds. Insurance requirements include workers' compensation, general liability of $1 million, and standard coverage provisions. The contractor must obtain a City Land Disturbance Permit and Virginia Stormwater Management Program permit, with the City reimbursing the $2,700 VSMP fee. The project is a Tier 1 locally administered project with federal aid funding (HSIP-5A27(795)) and is being managed by the City of Hopewell Department of Public Works. While no specific total project budget is explicitly stated, the detailed engineering plans and requirements suggest a substantial infrastructure investment. The City reserves the right to negotiate with the lowest bidder if submitted bids exceed available funds, providing flexibility in the procurement process.