IFB 23-25 South Mesa Dr Pedestrian Improvements.pdf

BID #: 23-25 DATE: February 4, 2025

Sealed Bids, subject to the general conditions and specifications hereby attached, will be received at the Office of the City Clerk, Second Floor, Municipal Building, 300 North Main Street, Hopewell, Virginia 23860 or

Electronically via www.eva.virginia.gov. Mailed and In-person submissions will be accepted until, but not later than 11:00 a.m. Thursday, March 20, 2025. Electronic submissions have to be uploaded and sent on the state of Virginia’s Procurement website, www.eva.virginia.gov until but not later than 10:00 a.m. Thursday, March

20, 2025.

Bid Opening will commence promptly at 11:00 a.m., Council Chambers, Municipal Building.

INSTRUCTIONS FOR BID SUBMISSION

1. All Bids mailed or delivered in-person must be submitted in a sealed envelope. Each Sealed Bid submission shall include one (1) original and one (1) electronic [USB] version. Bid Submissions received that do not contain both paper and electronic copies WILL NOT be considered. Please do not bind—Stapling is preferred.

2. In-person submission: Enter the Municipal Building door at the rear of the building marked Planning &

Development and request the receptionist to contact the City Clerk for bid submission.

3. If mail is the chosen delivery method of bid, the outside of each envelope must clearly indicate the following: (if bid is delivered by Federal Express, UPS, USPS Priority, etc. or any other means, the outside of each envelope must also clearly indicate):

Office of the City Clerk

Second Floor

Municipal Building

300 North Main Street

Hopewell, Virginia 23860

Non-Mandatory Pre-Bid Meeting Tuesday, March 4, 2025

City of Hopewell Sally Port Conference Room

Closing Date of Bid: Thursday, March 20, 2025

Commodity Name: South Mesa Drive Pedestrian Improvements VDOT UPC 110842

Bid # 23-25

INVITATION FOR BID

SOUTH MESA DRIVE

PEDESTRIAN IMPROVEMENTS

VDOT UPC 110842

DEPARTMENT OF PUBLIC WORKS-ENGINEERING

CITY OF HOPEWELL

http://www.eva.virginia.gov/

4. Electronic submission: All electronic bid submissions are completed and accepted through the state of

Virginia’s Procurement website, www.eva.virginia.gov.

5. Unless otherwise specified, bidders are to complete and return all Bid Documents furnished by the City.

All Bid Documents shall be signed in the spaces provided and returned. Bids or changes to a bid response shall not be accepted via fax or email.

6. ANY BID RECEIVED AFTER THE ANNOUNCED TIME AND DATE OF OPENING,

WHETHER BY MAIL OR ELECTRONIC, WILL NOT BE CONSIDERED AND WILL BE

RETURNED UNOPENED.

The right is reserved to reject any or all Bids submitted and also to place the order where it appears it will be to the best interest of the city. All quoted prices shall be FOB locations.

If you desire not to bid on this invitation, please forward your acknowledgement of NO BID.

All bid quotations are subject to general terms and conditions hereby attached and will be rejected if not properly executed.

Individual contractors must provide their social security numbers and other types of firms must provide their federal employer identification numbers in the payment clauses to be included in contracts.

Quantities indicated herein are estimates of anticipated usage. It is understood and agreed to between the parties of a resulting contract that the City may increase or decrease quantities at the quoted price. Furthermore, it is agreed to between the parties of a resulting contract that the City shall not be obligated to purchase or pay for materials by such contract unless and until they are ordered and delivered.

The City reserves the right to be sole judge and to make the award in accordance with its own judgement as to what will best meet its requirements and be in the best interest of the City. The City reserves the right to reject any or all bids, to waive all informalities, and to reject any or all items of any bid.

AVAILABILITY OF FUNDS: It is understood and agreed between the Bidder and the City that the City shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this quotation or agreement.

WITHDRAWAL OF BID: No bid may be withdrawn for a period of ninety (90) days from the date of bid opening unless the bidder has made a clerical error. The bidder shall give notice in writing of his claim of right to withdraw his bid within two (2) business days after the conclusion of the bid opening procedure and shall submit original work papers substantiating the error with such notice.

Bidding and contracting procedures shall conform to all applicable regulations and provisions of the City of

Hopewell Procurement Ordinance effective July 1, 2005, as amended; a copy of which is available on the City

Attorney’s website () under the tab CODE, Hopewell city code. Click Chapter 2A-Procurement to view the

Procurement Ordinance.

Arquesia S. Haskins

Procurement Officer

In compliance with Invitation for Bid # 23-25 and subject to all conditions thereof and attached thereto, the undersigned offers and agrees if the Bid price and conditions will be accepted within ninety (90) calendar days from the date of opening to evaluate, to furnish any and all of the items upon which the prices are quoted, at the price set opposite each item, delivered at the points as specified and as scheduled.

NAME OF ORGANIZATION TELEPHONE NUMBER

STREET ADDRESS EMAIL ADDRESS

CITY, STATE, ZIP CODE FAX NUMBER

NAME (TYPE OR PRINT) OFFICIAL TITLE

SIGNATURE DATE

STATE CORPORATION COMMISSION

ID#

IRS I.D. #

PART 1 – BIDDING REQUIREMENTS, CONTRACT FORMS,

AND CONDITIONS OF THE CONTRACT

00200 – INSTRUCTION TO BIDDERS

1.0 A BID GUARANTEE, either as a cashier’s check or bidder’s bond, in the amount of five percent (5%) of the total bid is required.

2.0 A PERFORMANCE BOND AND PAYMENT BOND will be required of the successful bidder in the amount of one hundred

(100%) percent of the contract price in certified check, letter of credit or other form acceptable to the City.

3.0 OPTION TO USE ESCROW ACCOUNT PROCEDURE FOR RETAINED FUNDS:

For construction bids in the amount of $200,000 or more, Contractor has option to use escrow account procedure for utilization of

City retained funds.

4.0 VIRGINIA STATE CORPORATION COMMISSION FORM (see page 12)

The bidder shall submit the State Corporation Commission Form with their bid. If bid proposal does not include this form, the bid will be considered non-responsive.

5.0 TIME LIMIT TO COMMENCE AND COMPLETE WORK:

The successful bidder shall commence work within ten (10) calendar days after the date stipulated in the Notice to Proceed

[NTP]. Once issued the project shall be completed by the fixed completion date below:

Fixed Completion Date: MAY 14, 2026

The City anticipates award of the contract no later than April 08, 2025. For planning purposes, bidders may assume issuance of notice to proceed no later than April 25, 2025.

For each and every day that any work remains incomplete after the fixed completion date, the City will assess liquidated damages against the contractor at the rate of $600 per day.

6.0 PRICE:

For the contractor's complete performance of the work, the owner will pay and the contractor agrees to accept, subject to the terms and conditions hereof, the submitted Lump Sum Value or Unit Prices in the contractor's bid and the awards made thereon; plus the amount required to be paid for any extra work, less credit for any work omitted. The payment sum as compiled will be based on the Lump Sum Values and/or actual Quantified Unit Price contract items. Payment in full will be based on an actual measurement or assessment of all the various classes of work, material items, project administration, or other proposed work. To include all materials, equipment and labor necessary as required or to complete the scope of work in conformity with the plans and contract documents.

7.0 SUBMISSION OF BID BREAKDOWN:

Within five (5) days after his execution of this contract or when directed by the owner, the contractor must submit to the owner, in triplicate, an acceptable breakdown of his bid price (Schedule of Values). On lump sum bid items in the contract, show the various operations to be performed and the value of each such operations, the total of such items to equal the lump sum price bid.

The contractor shall also submit to each other information relating to the bid price as may be required and shall revise the bid breakdown as directed.

8.0 REPORTS, RECORDS AND DATA:

The contractor shall furnish to the owner such schedules of quantities and costs, progress schedules, reports, invoices, delivery tickets, estimates, records and other data as the owner may request concerning work performed or to be performed and materials furnished or to be furnished under the contract.

9.0 FINAL PAYMENT:

A. Upon determination of satisfactory completion of the work by a final inspection, the contractor will prepare the final payment estimate showing the value of the completed work. This estimate will be prepared within ten (10) days after the date of final completion or as soon thereafter as in the necessary measurements and computations can be made. All prior certifications and estimates, being approximate only, are subject to correction in the final estimate and payment. When the final estimate has been prepared, certified and accepted by the owner, he will submit a final certificate stating that the work has been completed and the amount, based on the final estimate, remaining due to the contractor. The owner will then accept the work as fully completed and will, not later than ten (10) days thereafter, authorize payment to the contractor of the entire sum so found due thereunder the provisions of this contract. Provided, however, and it is understood and agreed, that as a precedent to receiving final payment, the contractor shall submit to the owner a sworn affidavit that all bills for labor, services, materials and subcontractors have been paid and that there are no suits pending in connection with the work done or labor and materials furnished under the contract.

B. The final payment shall not be paid until the contractor, if required, shall furnish the owner with a complete release from any claims, which might arise out of this contract. If a claim should remain unsatisfied after all payments are made, the contractor shall refund to the owner all monies which the owner may be compelled to pay in discharging such claim, including incidental costs and attorney's fees.

10.0 EXTRA WORK - CHANGE ORDER:

A. Any work not shown on plans and/or specifications and/or bid, which is determined necessary for the completion of the contracted work, shall be done at an agreed price negotiated between the owner and the contractor, which is to be submitted in advance and be in a written quote.

B. The following procedure shall be followed when additional work to the contract is required:

i The contractor shall submit to the City Engineer or designee a written estimate of all costs involved with the additional work. In computing such cost, no insurance, taxes, interest, rental, or depreciation of plant or services of a general superintendent or administrative force shall be included. The City Engineer will in turn submit a letter of justification, along with the written estimate of extra costs, to the Director of Public Works for final approval.

Subsequent to final approval by the owner, the contractor will receive a letter of authorization to proceed with the above-mentioned work.

ii Payment for approved extra work shall be made following satisfactory completion of the work. No order for extra work shall in any manner or to any extent relieve the contractor of any obligation under the contract. All extra work orders given in accordance with the contract are to be considered a part of same and subject to each and every term or requirement and fully covered by the bond given to guarantee the performance of same. The contractor shall be responsible for all damages caused by the carelessness or lack of skill on the part of himself, his subcontractors, or employees in doing extra work. And he shall take all risks in connection with such work in the same manner as on any other part of the work with no additional payments over the reasonable cost of the work.

11.0 PARTIAL PAYMENT - NO WAIVER OF RIGHTS:

No certificate given in payment under this contract, except final certification of final payment shall be evidence of the performance of the contract either wholly or in part, and no payment shall be construed to be an acceptance of defective work or improper material. No act of the owner or the contractor, or the representative of either of them, in superintending or directing the work, nor failure to disapprove or reject any material on the work or used therein, nor any extension of the time for the completion of the work shall be construed as acceptance either wholly or in part. Only the final certificate of the owner shall evidence acceptance. Before final certificate shall be allowed, the contractor will be required and he hereby agrees to sign and attest on said certification a statement that he accepts the same in full payment and settlement of all claims on account of the work done and materials furnished under this contract, and furthermore, that all claims for material provided or labor performed have been paid and satisfied in full. No waiver or any breach of this contract by the owner or anyone acting for or in its behalf shall be held as a waiver of any other or subsequent breach thereof. Any remedy provided therein shall be taken and construed as cumulative, that is, in addition to each and every other remedy herein provided or arising by operation of the law.

12.0 ACCEPTANCE OF FINAL PAYMENT:

A. The acceptance by the contractor, or by anyone claiming by or through him, of the final payment shall operate as and shall be a release to the owner and every officer and agent thereof, from any and all claims and liability of the owner to the contractor for anything done or furnished in connection with the work or project, and for any act or neglect of the owner or of any others relating to or affecting the work.

B. No payment, however, final or otherwise, shall operate to release the contractor from any obligations under this contract or the performance bond.

13.0 PATENTED DEVICES, MATERIAL, AND PROCESSES:

It is mutually understood and agreed that contract prices are to include all royalties and costs arising from patents, trademarks and copyrights in any way involved in the work. Whenever the contractor is required or desires to use any design, device, material or process covered by letters, patent or copyright, the contractor shall indemnify and save harmless the owner, its officers, agents and employees from any and all claims for infringement by reason of the use of any such patented design, device, tool, material, equipment or process, to be performed under the contract, and shall indemnify the said owner, its officers, agents and employees for any costs, expenses and damages which it may be obliged to pay, by reason of any such infringement, at any time during the prosecution or after the completion of the work.

14.0 LITIGATION:

The contractor agrees to indemnify, keep and hold the owner free and harmless from liability on account of injury or damage to persons, firms or corporations or property growing out of the letting of the contract and performance thereof; and in the event that actions at law or suits in equity shall be brought against the owner, either independently or jointly with the contractor on account thereof, the contractor will defend the owner in any such action or suit at the cost of the contractor, and in event of a final judgment or other action being obtained or directed against the owner, either independently or jointly with the contractor, then the contractor will pay such judgment or perform such other act with all costs and hold the owner harmless therefrom.

15.0 BIDDING DOCUMENTS

A. Bidding Documents shall include the:

1. Invitation for Bids;

2. Bid Form with all required attachments;

3. Owner-Contractor Agreement;

4. General Conditions, including any Addenda issued prior to receipt of Bids;

5. Summary of Items;

6. Attachment A – Plans Assembly U000-116-203;

7. Attachment C - Form C-48;

8. Attachment D - Form C-49;

9. Attachment E – Form C-104;

10. Attachment F – Form C-105;

11. Attachment G – Form C-110F;

12. Attachment H - Form C-111;

13. Attachment I - Form C-112;

14. Attachment J – Form C-56;

15. Attachment K – Form C-63.

All requirements and obligations of the Bidding Documents are hereby incorporated by reference into the Contract

Documents and are binding on the successful Bidder upon award of the Contract.

B. Bidders shall use complete sets of Bidding Documents in preparing Bids; neither the City nor the Engineer will assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

C. The City in making copies of the Bid Documents available does so only for the purpose of obtaining Bids on the Work and does not confer a license or grant for any other use.

16.0 QUALIFICATION OF BIDDER

A. The successful Bidder shall perform at least that percentage of the Work specified in Article 7 of the Owner-Contractor

Agreement with forces that are in the direct employment of the Contractor’s organization. If requested by the City, prior to the signing of the Contract, the successful Bidder shall submit a statement of work to be performed by his/her own forces.

B. Prior to Contract award or within seven (7) days of the City's request to do so, the successful Bidder shall be prepared to demonstrate that his/her present organization, direct labor force and prior work experience is of adequate size and development to maintain responsible control of the project and to schedule, coordinate and perform the work in an expeditious manner and in accordance with the Contract Documents.

C. Bidders, whether residents or nonresidents of Virginia, will be required to show evidence of a certificate or registration as required by Chapter 11 of Title 54.1 of the Code of Virginia before their Bids will be considered. If a Bid is $120,000 or more, or if the Contractor's annual volume is $750,000 or more, the Contractor must be licensed as a “Class A Contractor."

If a Bid is $10,000 or more but less than $120,000, the Contractor must be licensed as at least a "Class B Contractor". If a

Bid is $1,000 or more but less than $10,000, the Contractor must be licensed as at least a "Class C Contractor". The Bidder shall include a copy of their license with the Bid, and provide one of the following notations, as applicable:

* A Contractor’s license is not required to bid.

☐ "Licensed Class A Virginia Contractor No. .”

☐ "Licensed Class B Virginia Contractor No. .”

☐ "Licensed Class C Virginia Contractor No. .”

☐ "Contract is less than $1,000 therefore licensure is not required."

D. The City will consider, in determining the qualifications of a Bidder, his/her record in the performance of any Contracts for the construction work into which he/she may have entered with the City or with such public bodies or corporations. Except if a Bidder maintains VDOT prequalification, the City expressly reserves the right to reject the Bid of any Bidder if such record discloses that such Bidder, in the opinion of the City, has not properly performed such contracts; or has habitually and without just cause neglected the payment of bills; or has otherwise disregarded his/her obligations to Subcontractors, material men, suppliers or employees; or has had, in the sole and exclusive judgment of City, a poor safety record from prior projects performed within or outside of the City.

E. The City may make such investigation as he/she deems necessary to determine the ability of the Bidder to perform the work, and the Bidder shall furnish to the City all such information and data for his/her purpose as he/she may request. The City reserves the right to reject any Bid if the evidence submitted by, or investigation of such Bidder, fails to satisfy the City that such Bidder is a responsive and responsible Bidder in accordance with the criteria set forth herein. Conditional Bids will not be accepted.

17.0 BIDDER REPRESENTATIONS

Each Bidder by submitting his/her Bid represents that:

A. Bidder has read and understands the Bidding Documents and his/her Bid is made in accordance therewith; and Bidder agrees to be bound by the terms and requirements set forth in the Bidding and Contract Documents;

B. Bidder has visited the site, has familiarized himself with the 1ocal conditions under which the Work is to be performed in accordance with Article 1.08 of the Information for Bidders and has correlated his/her observations with the requirements of the proposed Contract Documents;

C. The Bid is based upon the materials, systems and equipment required by the Bidding Documents without exception; and

D. Bidder has the capability, in all respects, and the moral and business integrity, reliability, technical ability, financial resources, plant, management, superintendence, equipment and materials which will assure effective and efficient good faith performance in full compliance with the Contract Documents and with any and all schedules and Milestone and Completion dates required by the City. The Bidder acknowledges and represents that he/she has made allowances for normal inclement weather indigenous to the Project Site, in his/her estimating, planning, and scheduling of the Work. The Bidder further acknowledges that the Contract Documents are, in his/her opinion, appropriate and adequate for completing this project and for the construction of sound and suitable work. The Bidder hereby certifies that the work shall be completed, in place, in full accordance with the Contract Documents, within the time limits specified.

18.0 SITE CONDITIONS AND CONDITIONS OF WORK

A. Bidders shall visit the site and inspect the areas where improvements are proposed prior to submission of his/her bid. See

Invitation to Bid for site visit details.

B. Each Bidder shall acquaint himself thoroughly as to the character and nature of the work to be done. Each Bidder furthermore shall make a careful examination of the site of the work and inform himself fully as to the difficulties to be encountered in the performance of the work, the facilities for delivering; storing and placing materials and equipment, and other conditions relating to construction and labor.

C. No plea of ignorance of conditions that exist prior to submission of bids, or may hereafter exist on the site of the work subsequent to the Notice to Proceed, or difficulties that may be encountered in the execution of the work, as a result of failure to make necessary investigations and examinations, will be accepted as an excuse for any failure or omission on the part of the successful Bidder to fulfill in every detail all the requirements of the Contract Documents and to complete the work for the consideration set forth therein, or as a basis for any claim whatsoever.

D. Insofar as possible or as required by the Contract Documents, the successful Bidder, in carrying out his/her work, must employ such methods or means as will not cause interruption of or interference with the work of the City or any separate contractor.

19.0 AWARD OF CONTRACT

The Contract will be awarded to the lowest responsive and responsible Bidder.

A. The lowest Bidder shall be determined by the lowest Total Bid Price set forth in the Bid Form.

B. A responsive Bidder shall mean a Bidder who has submitted a Bid which conforms, in all material respects, to the Bidding

Documents.

C. A responsible Bidder shall mean a Bidder who has the capability, in all respects, to perform fully the contract requirements and the moral and business integrity and reliability which will assure good faith performance. In determining responsibility, the following criteria will be considered:

1. The ability, capacity and skill of the Bidder to perform the contract or provide the service required;

2. Whether the Bidder can perform the contract or provide the service promptly, or within the time specified, without delay or interference;

3. The character, integrity, reputation, judgment, experience and efficiency of the Bidder;

4. The quality of performance of previous contracts or services. For example, the following information will be considered:

a. The administrative and consultant cost overruns incurred by City on previous contracts with

Bidder,

b. The Bidder's compliance record with contract general conditions on other projects,

c. The submittal by the Bidder of excessive and/or unsubstantiated extra cost proposals and claims on other projects.

d. The Bidder's record for completion of the work within the contract time or within contract milestones and Bidder's compliance with scheduling and coordination requirements on other projects,

e. The Bidder's demonstrated cooperation with the City, its Engineer, and other contractors on previous contracts,

f. Whether the work performed and materials furnished on previous contracts was in accordance with the Contract Documents; and

g. Whether the work performed on other contracts was of high quality.

5. The previous and existing compliance by the Bidder with laws and ordinances relating to contracts or services;

6. The sufficiency of the financial resources and ability of the Bidder to perform the contract or provide the service;

7. The quality, availability and adaptability of the goods or services to the particular use required;

8. The ability of the Bidder to provide future maintenance and service for the warranty period;

9. The number and scope of the conditions attached to the bid;

10. Whether the Bidder is in arrears to Hopewell City on debt or contract or is a defaulter on surety to

Hopewell City or whether the Bidder's Hopewell City taxes or assessments are delinquent; and

11. Such other information as may be secured by the City, having a bearing on the decision to award the contract, to include, but not limited to:

a. The ability, experience and commitment of the Bidder to properly and reasonably plan, schedule, coordinate and execute the Work,

b. Whether the Bidder has ever been debarred from bidding or found ineligible for bidding on any other projects.

D. The purpose of the above is to enable the City, in its opinion, to select the Bid which is in the best interests of the City. The ability of the low Bidder to provide the required bonds will not of itself demonstrate responsibility of the Bidder.

E. The City reserves the right to require from the Bidder: (1) submissions of references, to include a listing of previous and current projects and (2) financial statements indicating current financial status prepared in accordance with generally accepted accounting principles, by a CPA licensed to do business in Virginia.

F. The City reserves the right to defer award of this Contract for a period of ninety (90) days after the due date of Bids. During this period of time, the Bidder shall guarantee the prices quoted in his/her bid.

19.0 TIE-BIDS

A. When two or more responsible bidders submit bids, which are responsive and contain identical prices, preference shall be given to the bidder whose principal place of business is in Hopewell City (“Hopewell City bidder”). In the event that there is no Hopewell City bidder, or that this does not resolve the tie, preference shall be given to the bidder whose principal place of business is in the Commonwealth of Virginia (“Virginia bidder”).

B. In the event that there is no Virginia bidder, or that this does not resolve the tie, preference shall be given to bidders that produce the goods or services in the Commonwealth of Virginia, otherwise the tie shall be decided by lot.

C. Whenever the lowest responsive and responsible bidder is a resident of any other state and such state under its laws allows a resident contractor of that state a preference, a like preference shall be allowed to the lowest responsive and responsible bidder who is a resident of Virginia and is the next lowest bidder. If the lowest responsive and responsible bidder is a resident of any other state and such state under its laws allows a resident contractor of that state a price-matching preference, a like preference shall be allowed to responsive and responsible bidders who are residents of Virginia. If the lowest bidder is a resident contractor of a state with an absolute preference, the bid shall not be considered.

D. Notwithstanding the provisions of subsections (a) and (b), in the case of a tie bid in instances where goods are being offered, and existing price preferences have already been considered, preference shall be given to the bidder whose goods contain the greatest amount of recycled content.

E. For the purposes of this section, a Virginia person, firm or corporation shall be deemed to be a resident of Virginia if such person, firm or corporation has been organized pursuant to Virginia law or maintains a principal place of business within

Virginia.

00300 – INFORMATION AVAILABLE TO BIDDERS

1.0 QUESTIONS: The City requires that all prospective bidders submit any questions in writing. The deadline to submit questions is by 5:00 p.m. Monday, March 10, 2025. Please email any questions to Marshall Hartless, Capital Projects Construction Manager at Procurement@hopewellva.gov . The subject line must include IFB #**** S. Mesa Dr. Pedestrian Improvements or your question(s) may not be received and answered in a timely manner. The City is not responsible for verbal clarification of information provided by parties other than staff of the Procurement Division. The City will issue an addendum including all questions and responses no later than 5:00 PM Friday, March 14, 2025.

00300 – INFORMATION AVAILABLE TO BIDDERS

QUESTIONS: The City requires that all prospective bidders submit any questions in writing. All questions should be sent electronically on or before Monday, March 10, 2025, 5:00 p.m. as follows:

1. Procurement questions shall be addressed to Arquesia Haskins, Procurement Officer, at procurement@hopewellva.gov

2. Technical questions shall be addressed to Marshall Hartless, Deputy Director, Department of Public Works

Engineering/Stormwater at mhartless@hopewellva.gov

Addenda will be issued on Friday, March 14, 2025 as required to answer questions.

2.0 PLANS AND SPECIFICATIONS:

A. South Mesa Drive Pedestrian Final Plans dated March 20, 2024 - link included on Page 38

00400 – BID FORMS AND SUPPLEMENTS – BID SHEET #23-25

mailto:Procurement@hopewellva.gov

ITEM

NO.

VDOT

CODE

VDOT

SPEC.

DESCRIPTION UNIT QTY UNIT PRICE TOTAL

PRICE

1 00100 513 MOBILIZATION LS

1 $ $

2 00101 517 CONSTRUCTION SURVEYING LS

1 $ $

3 512 MAINT. OF TRAFFIC LS 1 $ $

4 10128 308 AGGR. BASE MAT. TY. 1 NO. 21B TON

118 $ $

10636 315 ASPHALT CONC. TY. SM-9.5D TON

24 $ $

6 10643 315 ASPHALT CONCRETE TY BM-25.0D TON

47 $ $

7 11070 315 NS SAW-CUT ASPH CONC. LF

501 $ $

8 12020 502 STD. CURB CG-2 LF

305 $ $

9 12600 502 STD. COMB. CURB & GUTTER LF

363 $ $

10 12720 502 NS COMB. CURB & GUTTER (CG-6

REVERSE CURB)

LF

44 $ $

11 13108 502 CG-12 DETECTABLE WARNING

SURFACE

SY

14 $ $

12 13220 502 HYDR. CEMENT CONC. SIDEWALK 4” SY

215 $ $

13 14100 502 REMOVE SIDEWALK AND ENTRANCE SY

160 $ $

14 14120 502 REMOVE COMB. CURB AND GUTTER LF

352 $ $

15 14440 502 SAW CUT SIDEWALK LF

83 $ $

16 14450 502 SAW CUT CURB, GUTTER AND

ENTRANCES

39 $ $

17 24400 508 OBSCURING ROADWAY UNIT

3 $ $

18 24430

508 DEMOLITION OF PAVEMENT

FLEXIBLE

SY 365 $ $

27102 603 REGULAR SEED LBS 32 $ $

20 27461 303 INLET PROTECTION TYPE B EA

7 $ $

21 27505 303 TEMP. SILT FENCE TYPE A LF

156 $ $

22 52002 703 ACCESSIBLE PEDESTRIAN

PUSHBOTTON PA-2

EA

6 $ $

23 FLASHING LED SIGN PANEL EA

24 51198 703 ACCESSIBLE PEDESTRIAN

PUSHBUTTON PA-2

EA 6 $ $

25 51212 703 PEDESTAL POLE PF-2 12” EA

26 51240 700 CONCRETE FOUNDATION PF-

EA

27 51951 703 INSTALL SIGN EA

28 54034 704 TYPE B CLASS 1 PVMT LINE

MARK C 6”

280 $ $

THERMAL DETECTOR EA 1 $ $

30 DETECTION BOLLARDS EA 5 $ $

PATTERNED PEDESTRIAN

CROSSWALK

SF 1650 $ $

50300 700 REMOVE EXISTING 1 POST

SIGN STRUCTURE

EA 7 $ $

50320 700 REMOVE EXISTING 1 POST

SIGN PANEL

EA 7 $ $

85170 512 TEMPORARY SIGN SF 3 $ $

35 21217 603 Fertilizer LS 1.00 $ $

36 27259 60

Bid Items 1 – 36 $_________________

Bid Total Items 1 – 67 $_________________

00410 - BID FORM

BID FORM

DATE: ____________________________

TO: City Clerk

Municipal Building

300 N. Main Street

Second Floor

Hopewell, VA 23860

Base Bid summary is based on the Engineer’s Estimated Scope of Work and indicated Material Quantities

Bid of _________________________________________________________________ (hereinafter called "bidder") a corporation, authorized to conduct business under the laws of the State of Virginia, a partnership, or an individual doing business as____________________________________________________________________________________

(insert corporation, partnership or individual as applicable).

To the City of Hopewell (hereinafter called "owner"):

The bidder in compliance with your invitation to Bid #23-25, hereby submits bids for

South Mesa Drive

Pedestrian Improvements

Bid # 23-25

In complete accordance with plans and specifications, and stakeout, as prepared and provided by the City of Hopewell, the

Bidder has received complete documents, visited the site of the proposed work, and is completely familiar with all of the conditions surrounding the proposed project including the availability of materials and labor. Bidder has also familiarized himself with the agreed to bind himself to bidding documents including proposed contract documents and addenda issued prior to this date as follows:

Addendum Number ____________ Date Received ______________

Addendum Number ____________ Date Received ______________

Time for Completion

The successful bidder agrees to commence work within 10 days after authorization to proceed and further agrees to fully complete the specified work within consecutive calendar days thereafter as stipulated above:

Bidder further agrees to pay as liquidated damages, the sum of six hundred dollars ($600) for each consecutive calendar day thereafter that the work remains incomplete as hereinafter provided in the General Conditions.

BID FORM, page 2

Liquidate Damages

If awarded this contract, the undersigned agrees that all work under each phase of the work noted above and covered in the contract shall be:

1. Substantially completed and accepted by the owner within specified time frame.

2. Approved by the owner but with minor discrepancies at the end of specified time frame; from the date work is authorized to begin. Further, the undersigned agrees that the compensation amount of owner shall retain will be the sum of six hundred dollars ($600) per day each day after the date of scheduled completion and for as long as any work under the contract remains incomplete; Saturdays, Sundays and holidays are included. This sum shall represent the actual measure of liquidated damages which the owner will sustain per diem by failure of the contractor to complete the work at the time stipulated, and this is not to be considered in any way a penalty.

The undersigned further agrees that, in case of failure on his part to execute said contract and the guarantee bond within the ten (10) calendar days after written notice being given of the award of the contract, the check, or bid bond accompanying this bid, and the monies payable thereon, shall be paid into the general fund of the City of Hopewell as liquidated damages for such failure, otherwise the check or bid bond accompanying this bid shall be returned to the undersigned.

Attached hereto is a certified check on the ________________________________________________________

________________________________, bank of ____________________________________________________ or, a bid bond, for the sum of ___________________________________________________________________

($___________________________) made payable to the Treasurer, City of Hopewell.

The undersigned bidder is registered as a contractor in the Commonwealth of Virginia, Certification No. _____________________________, ____________.

Name of General Contractor

Authorized Signature

CERTIFICATION OF NOTARY PUBLIC

I have examined all pages of this bid and certify that it is a valid statement of the signatory.

Date: ______________________

My commission expires: _________________________________

Notary Public

00420 – STATE CORPORATION COMMISSION FORM

State Corporation Commission Form

Virginia State Corporation Commission (“SCC”) registration information:

The undersigned Offeror:

is a corporation or other business entity with the following SCC identification number:

-OR-

is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or business trust -OR-is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and customary business any employees, agents, offices, facilities, or inventories in

Virginia (not counting any employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become contracts, and not counting any incidental presence of the Offeror in Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into Virginia from bidder’s out- of-state location) -OR-is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately and completely discloses the undersigned Offeror’s current contacts with

Virginia and describes why those contacts do not constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other similar provisions in Titles 13.1 or 50 of the Code of Virginia.

**NOTE** >> Check the following box if you have not completed any of the foregoing options but currently have pending before the SCC an application for authority to transact business in the

Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC identification number after the due date for proposals (the City reserves the right to determine in its sole discretion whether to allow such waiver):

Signature: Date: _____________________

Name:

Print

Title: _________________________________

Name of Firm:

00430 - BID BOND

BID BOND

KNOW ALL MEN BY THESE PRESENTS:

That we, (hereinafter called “principal”) as Principal, ________________________________________________

____________________________ a corporation duly organized under the laws of the State of Virginia, (hereinafter called “surety”), as Surety are held and firmly bound unto the

City of Hopewell, Virginia (hereinafter called “obligee”) as Obligee, in the sum of ______________________ for the payment of which sum will and truly to be made, the said Principal, and the said Surety, bond ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted a bid to the Obligee for:

NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and with the terms of such bids and give such bond or bonds as may be specified in the bidding or contract documents with good and sufficient surety for the faithful performance of such contract and for the prompt payment of labor and materials furnished in the prosecution thereof, or in the event of the failure of the Principal to enter into such contract and give such bond or bonds, if the Principal shall to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which Obligee may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect.

Signed and sealed this ________________ day of __________________________________, _______________.

ATTEST ___________________________________________ (SEAL)

Principal

_____________________________________ By:________________________________________

Title

ATTEST

Surety

Surety Countersigned:

By:___________________________________ By:________________________________________

Virginia Resident Agent Attorney in Fact

00500 – CONSTRUCTION CONTRACT

CONSTRUCTION CONTRACT

This contract made this ____________ day of _________________________ , _____________, by and between

________________________________________________________________________, hereinafter called the contractor and the City of Hopewell, Hopewell, Virginia, hereinafter called the owner.

WITNESSETH: That the contractor and the owner for the hereinafter named considerations, do agree as follows: The contractor shall furnish all of the materials and perform all of the work called for by specifications and plans, which plans and specifications are as fully a part hereof as if hereto attached, and described in the following enumerated specifications and addenda and bulletins.

SPECIFICATIONS - PLANS - SPECIAL PROVISIONS FOR

Contract - The executed contract documents shall consist of the following:

a. Construction Contract g. Bidding Requirements and Conditions

b. Invitation to Bid h. Technical Specifications

c. Notice of Award i. General Conditions

d. Certificate of Insurance j. Special Conditions

e. Forms of Bond k. Construction Plans/Drawings

f. Bid Form / Bid Sheet

The contractor shall commence the work to be performed under this contract on a date to be specified in a written order of the owner. The date is to be not more than ten (10) days after the contract is signed by the owner, and the contractor shall fully complete all work hereunder within the specified consecutive calendar days listed above from and including said date. For each and every day that any work remains incomplete after the contract time specified for completion of the work, the City will assess liquidated damages against the contractor at the rate of six hundred dollars ($600) per day. The contractor is to keep in repair for twenty-four (24) months after date of final acceptance the entire work embraced in this contract, and is to replace any defective work, upon his failure to do so, such repairs may be made and such defective work replaced by the owner at the cost of the contractor who agrees to pay for same.

The owner shall pay the contractor for the performance of the contract, in the amount of subject to additions and deductions as approved by the owner, provided in the specifications or bids, in current funds as follows: On or before the 20th day each month of each calendar month, the owner will make partial payment to the contractor as set forth in the specifications. Final payment, on account of this contract, shall be made within thirty (30) days after final completion and acceptance by owner, of all work covered by this contract.

CONSTRUCTION CONTRACT, Page 2

IN WITNESS WHEREOF, the parties have executed the contract the day and year. First written in three (3) counterparts, each of which shall, without proof of the accounting for the counterpart, be deemed an original contract.

ATTEST__________________________________ __________________________________________

___________________________________ By:_______________________________________

Name

Title Name

Title

Contractor's Address: _______________________________________________

OWNER:

Approved as to Form: Approved for Construction:

City Attorney City Engineer

Approved as to Funding:

Finance Director Public Works Director

City Manager

00600 – BONDS AND CERTIFICATES

1.0 GENERAL:

A. Attention is called to City of Hopewell Procurement Ordinance, Chapter 2A.

B. The contractor shall secure and maintain in force, at his own expense all forms of insurance and performance and payment bonds as required hereinbefore, or hereinafter, to insure the completion of the work under contract to the satisfaction of the owner and the engineers, and without damage to, or claims against the owner or the engineers. In addition, the contractor shall show satisfactory evidence of insurance on behalf of the subcontractors, before entering into any agreement to sublet any part of the work to be done under this contract.

2.0 BONDS:

A. The following performance and payment bonds and forms of insurance shall be secured by the contractor to cover all work under this contract and to protect the contractor, the owner and the engineers, and the general public against any damage of claims in connection with the performance of the contract. The insurance shall be by companies duly authorized to do business in the State of

Virginia.

i A BID GUARANTEE, either as a cashier’s check or bidder’s bond, in the amount of five percent

(5%) of the total bid is required.

ii A PERFORMANCE BOND AND PAYMENT BOND will be required of the successful bidder in the amount of one hundred (100%) percent of the contract price in certified check, letter of credit or other form acceptable to the City. As security for the faithful performance of all terms and conditions of the contract, as security for the payment of all persons performing labor and furnishing materials in connection with the contract, and protecting the owner from all damages or claims resulting from, or in connection with, the performance of the contract. And such bond to remain in force for a period of twelve (12) months after the completion and acceptance of the finished work.

B. The performance and payment bond shall and does also bind the surety company to protect the owner from damages, claims or costs by failure of the contractor to make such correction shall be due to his financial solvency or for any other cause whatever.

C. Executed copies of the performance bond shall be bound with, and become a part of, all copies of the

3.0 INSURANCE:

A. Automobile liability and property damage liability shall be provided for the following limits:

(1) Bodily injury liability $100,000 each person

$300,000 each accident

(2) Property damage liability $100,000 each accident

B. Workmen's compensation insurance as required by Federal, State and municipal laws for the protection of contractors' employees working on or in connection with the project, with employers liability limit of

$100,000.

C. Public liability and property damage liability shall be provided for the following limits on a comprehensive general liability form, without XCU exclusions.

$100,000 aggregate

D. Contractor's protective liability shall be provided for the following limits:

E. Fire and extended coverage shall be provided on the completed value builders risk form.

F. The contractor shall require each of his subcontractors to carry Workmen's Compensation insurance and public liability and property damage liability for the following limits.

G. The contractor shall have executed and delivered to the owner three (3) copies of all insurance certificates.

00610 – CERTIFICATE OF INSURANCE

CERTIFICATE OF INSURANCE

This is to certify that insurance policies covering the business operations mentioned below are in force in this company as follows:

NAME OF INSURED: ____________________________________________________

ADDRESS: ___________________________________________________________

COVERING AT: _______________________________________________________

TYPE OF WORK COVERED: _______________________________________________

KIND OF INSURANCE

COVERAGE

POLICY #

POLICY

EFFECTIVE

DATE

(MM/DD/YY)

POLICY

EXPIRATION

DATE

(MM/DD/YY)

PER LIMITS

Workmen's Comp. Statutory

Public Liability

PERSON $

OCCURRENCE $

Property Damage

AGGREGATE $

Contractor's Protective

Public Liability

(accidents arising out of subcontractors operations)

Contractor's Protective

Property Damage

(arising out of subcontractors operations)

AGGREGATE $

Contractual Liability

(liability assumed under this contract)

Contractual Property

Damage (liability assumed under this contract)

Completed Operations & products Liability

The workmen's Compensation policy covers the obligation of the insured under the Workmen's

Compensation Law of Virginia.

The above policies shall not terminate or otherwise expire prior to thirty (30) days after a written notice to that effect is given by certified mail to the City Clerk at whose request this certificate is issued.

Date: City Clerk

Municipal Building

Hopewell, VA

Insurance Carrier

By________________________________

Authorized Agent in Virginia

00620 – FORM OF BOND

FORM OF BOND

KNOW ALL MEN: That we______________________________________________________________, Hereinafter called the Principal, and ___________________________________________________________, Hereinafter called the Surety or Sureties, and held and firmly bound unto the City of Hopewell, hereinafter called the owner, in the sum of __________________________________________________________ dollars

( $__________________________), for the payment thereof, the principal and surety or sureties bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the principal has, by means of a written agreement dated _________________________________ which agreement is by reference thereto hereby expressly made a part of the bond.

NOW THEREOF, the conditions of this obligation is such that if the principal shall faithfully perform the contract on his part and satisfy all claims and demands incurred for the same, and shall fully indemnify and save harmless the owner from all cost and damage which he may suffer by reason of a failure to do so, and shall fully reimburse and repay the owner all outlay and expense which the owner may incur in making good any defaults and shall pay all subcontractors or persons furnishing labor or materials in connection with the performance of said contract, then this obligation shall be null and void; otherwise, it shall remain in full force and effect.

Provided, that any alterations which may be made in the terms of the contract, or in the work to be done under it, or the giving by the owner of any extensions of time for the performance of the contract, or any other forbearance on the part of the owner or the principal to the other shall not in any sense release the principal and the surety or…