IFB 2025-B05 Concrete

Hays County, Texas is issuing an Invitation for Bid (IFB 2025-B05) for an annual concrete supply contract primarily serving the County Transportation Department and other county departments. The procurement seeks bids for various concrete types including TXDOT Item 421 Class A (3000 PSI), Class C (3600 PSI), 4500 PSI concrete, and TXDOT Item 401 Flowable Backfill (80-150 PSI), with estimated annual quantities ranging from 500 to 2,000 cubic yards per item. Bid submissions are due December 2, 2024, at 1:00 PM Central Time, with the initial contract term running from January 2025 to January 2026 and the possibility of four additional one-year renewals. Bidders must provide at least three references, demonstrate appropriate licensing and insurance requirements, and prove financial capability. The county will evaluate bids based on total price, special needs and requirements, past performance, ability to perform, and references. Pricing must be provided for delivery to four geographic delivery areas within Hays County, with all shipping, handling, delivery fees, and fuel surcharges included in F.O.B. destination pricing.

While no specific set-asides are explicitly mandated, the county encourages HUB (Historically Underutilized Business) participation. Bidders must be prepared to provide a separate flat fee for short loads and demonstrate the ability to meet the county's concrete specifications. The county is exempt from federal excise and state sales tax, and reserves the right to refuse materials that do not meet specified requirements. The contract allows for potential six-month extension following the last renewal period to facilitate a smooth transition to a new contract. Estimated annual contract values are likely to range from $150,000 to $500,000, depending on concrete types and delivery requirements. The bid covers four distinct delivery areas within Hays County, as detailed in Attachment B, which provides a geographic map of the service regions. Bidders must include comprehensive pricing for each concrete type across these delivery areas, with all-inclusive pricing that covers material and delivery costs.