IFB 2025-12 Indirect Cost Allocation Plan

Bay County, Michigan has issued Invitation for Bid (IFB) 2025-12 seeking a qualified consultant to develop an Indirect Cost Allocation Plan for the county's Finance Department covering fiscal years 2025-2029. The primary objective is to identify and recover indirect costs incurred by the county in supporting and administering federal and state programs. Consultants must submit comprehensive proposals demonstrating firm qualifications, staff experience, prior relevant engagements, and sample report formats. The bid requires detailed documentation including cost summaries in Attachment A and completed certification forms. Evaluation criteria will emphasize qualifications, experience, and technical capacity over lowest cost. Key dates include bid questions due by November 7, 2025 at 5:00 P.M., potential addendum issuance by November 14, 2025 at 5:00 P.M., and final bid submission deadline of November 25, 2025 at 11:00 A.M. The contract anticipates an eight-month completion timeline after each fiscal year's conclusion, with an initial focus on years 2025-2027 and optional extension through 2029.

While the solicitation does not explicitly mention specific set-aside designations for disadvantaged business enterprises, the bid requires standard compliance documentation including proof of insurance, non-discrimination certifications, and adherence to Bay County Purchasing Policy. Bidders must demonstrate substantial qualifications in developing allocation worksheets, supporting claims recovery processes, and preparing documentation capable of withstanding potential federal audits. The proposal must be submitted to the Bay County Finance Department Purchasing Division located in the Bay County Building, 7th Floor, at 515 Center Avenue, Bay City, Michigan. Though specific budget ranges are not disclosed, the solicitation suggests the county will evaluate proposals comprehensively, considering the technical approach and professional capabilities of potential contractors. The contract appears designed to establish a multi-year partnership for systematic indirect cost allocation and recovery, with potential total value spanning the five-year period from 2025 to 2029.