IFB 1CA07434 Chamberlain Creek Fire Center Facility Kitchen Supplies and Mats Rental Services

The California Department of Forestry and Fire Protection (CAL FIRE) Mendocino Unit is seeking a contractor to provide weekly kitchen supplies and mat rental services for the Chamberlain Creek Fire Center through Invitation for Bid (IFB) 1CA07434. The procurement specifically requires weekly rental of bar towels, aprons, and floor mats to be delivered Monday through Friday during normal working hours (8:00 a.m. to 5:00 p.m.), excluding state holidays. The required items include 500 blue bar towels, 500 white bar towels, 75 black aprons, and multiple floor mats in various sizes (3'x4', 3'x5', 4'x6', and 3'x10') with company logos. An optional pre-bid conference call is scheduled for November 6, 2025, at 10:00 a.m., with written questions due by November 7, 2025, at 10:00 a.m. Bids are due on November 13, 2025, at 2:00 p.m., with a virtual bid opening on November 14, 2025, at 10:00 a.m. The contract will run for three years, from January 1, 2026, through December 31, 2028, and will be awarded to the lowest responsive responsible bidder based on comprehensive pricing that includes both weekly rental and replacement costs.

The solicitation includes specific set-aside provisions and preferences for small businesses and Disabled Veteran Business Enterprises (DVBE). A five percent small business preference applies with a $50,000 cap, and a five percent DVBE incentive is available for 100 percent DVBE participation, with a dollar cap of $100,000. Contractors must carry general liability insurance of at least $1,000,000 per occurrence, workers' compensation insurance with waiver of subrogation, and commercial automobile insurance of at least $1,000,000. No subcontracting is permitted, and the contractor must maintain detailed inventory records reviewed quarterly by CAL FIRE. The contractor will be responsible for all materials, labor, equipment, tools, permits, taxes, and transportation, with all costs to be included in the bid rates. While a specific budget range is not explicitly stated, the three-year contract and comprehensive pricing requirements suggest a potentially significant contract value for the selected vendor. Contractors must also comply with all applicable state and federal laws, including mandatory organic waste recycling and health and safety mandates.