IFB-161050 Hourly Tree Pruning Services- Staunton

The Virginia Department of Transportation (VDOT) is issuing IFB-161050 for hourly tree pruning services in the Staunton District, with bids due July 20, 2026 at 11:00 AM EST. This is a set-aside for small and micro businesses certified by the Department of Small Business and Supplier Diversity (DSBSD); bidders not holding DSBSD certification must submit a Small Business Subcontracting Plan.

Work encompasses unplanned, on-call brush cutting, small tree removal, and tree pruning services within highway rights-of-way across Augusta County, Rockingham County, and Page County. All generated debris must be removed and disposed of. The awardee must maintain a four-person minimum crew available within five business days of request, with work commencing within ten business days of award. Work is performed Monday through Thursday during daylight hours, excluding Virginia State holidays and Code Red Ozone Days. All work must comply with ANSI A300 Pruning Standards, ANSI Z133.1 Safety Standards, VDOT Tree and Brush Policy, and prevailing wage requirements. Contractors must employ or engage an ISA-certified arborist on staff.

Bids must include firm unit pricing for hourly services with separate line items for a four-person crew, bucket truck (35–42 feet), and chip-box dump truck (12 cubic yard minimum). Contractors must maintain workers' compensation insurance (statutory), employer's liability ($100,000), commercial general liability ($1,000,000 per occurrence / $2,000,000 aggregate), and automobile liability ($1,000,000 combined single limit).

The contract term is one year from the date of award with four one-year renewal options. The award will be made on a Grand Total basis by Lot to the lowest responsive and responsible bidder. An optional pre-bid teleconference was held July 7, 2026 at 10:00 AM EST; a virtual public bid opening is scheduled for July 21, 2026 at 11:30 AM EST. Payment is made within 30 days after valid invoice and verification of satisfactory work completion on bi-monthly invoicing cycles.