IFB 160862 - Lawn Care

This is an Invitation for Bids (IFB 160862) issued by the Virginia Department of Transportation for lawn care and grounds maintenance services at the Lebanon Residency facility in Scott County, Virginia. The procurement encompasses comprehensive lawn care services for approximately 2 acres of grounds located at 1067 Fincastle Road, Lebanon, Virginia, with deliverables including weekly lawn mowing to 2-2.5 inches during April through November, litter and debris removal, sidewalk and driveway sweeping, hand mowing and string trimming around obstacles, seasonal leaf removal at approximately 14-day intervals, monthly edging of sidewalks and curbs, and mulching services in spring and summer. Work is scheduled Monday through Friday beginning at 4:30 p.m. until dusk, weather permitting. Bidders must submit firm fixed unit prices that incorporate all labor, equipment, supplies, transportation, overhead costs, and disposal fees electronically via eVA by 2:00 p.m. EDT on April 27, 2026, with a virtual public bid opening scheduled for April 28, 2026. Questions must be submitted by 5:00 p.m. EDT on April 22, 2026. The contract period runs from May 10, 2026, through May 9, 2027, with four optional one-year renewal periods. The contractor must maintain workers' compensation insurance per Virginia requirements, employer's liability coverage of $100,000, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability of $1,000,000 combined single limit; no subcontractors are permitted.

This solicitation is set-aside with award priority for DSBSD-certified micro businesses or small businesses, including women-owned and minority-owned businesses with DSBSD small business certification, provided bids are determined fair and reasonable. Interested bidders must complete and submit all required fillable attachment forms, including Virginia State Corporation Commission registration information and contact details; failure to complete these attachments may result in bid rejection. The agency references historical bid information from the previous contract solicitation (IFB 156623) available through the eVA system for prospective bidders seeking comparative pricing and award data. Payment will be made within 30 days of invoice verification and work completion via check, ACH, EDI, or P-Card. Contract renewal prices may be adjusted by no more than the percentage change in the Services category of the Consumer Price Index for the previous 12 months. The specific award value or budget range has not been disclosed in the available solicitation documents.