IFB 160856 - Manicured Mowing; Fredericksburg Rsdn

The Virginia Department of Transportation (VDOT) is issuing an Invitation for Bids (IFB 160856) for on-call, as-needed manicured mowing services in the Fredericksburg Residency Area across three counties: Caroline, Spotsylvania, and Stafford. The procurement seeks qualified contractors to provide all equipment, labor, supervision, and materials necessary to perform comprehensive landscape maintenance including mowing, weed control, trimming, edging, litter removal, vegetation debris removal, and cleaning of gutter pans, bike paths, curbs, concrete islands, and sidewalks. The scope encompasses three separate lots covering approximately 12.94 acres in Caroline County, 88.641 acres in Spotsylvania County, and 45.03 acres in Stafford County per mowing cycle, with work to be completed within 18 business days per county per cycle during the April through October mowing season. Required qualifications include possession of a minimum of two commercial zero-turn mowers and two walk-behind mowers per lot, completion of work zone traffic control training prior to bid submission, assignment of a contract representative and on-site supervisor capable of communicating in English, and maintenance of specified insurance coverage including workers' compensation, employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability of $1,000,000 combined single limit. The contract period runs from the date of award through one year with four optional consecutive one-year renewal terms. Key deadlines include an optional pre-bid conference on April 21, 2026, at 11:00 AM EST; a question submission deadline of 5:00 AM EST on April 30, 2026; and a bid submission deadline of 10:00 AM EST on May 5, 2026, with a virtual public bid opening scheduled for 10:00 AM EST on May 6, 2026. Evaluation will be based on fixed per-acre pricing regardless of vegetation height or level of effort, with payment made within 30 days of invoice receipt and verification of satisfactory work completion, and bidders must submit at least three references for similar services.

If the bidder is not a DSBSD-certified small business, a Small Business Subcontracting Plan demonstrating plans to utilize DSBSD-certified small businesses for at least 42 percent of the Commonwealth's purchases must be submitted with the bid. Prevailing wage rates apply and vary by county and job classification as specified in the wage determination document provided with the solicitation. Contractors must comply with Virginia Code Red Ozone Day regulations, which mandate suspension of gasoline and diesel-powered equipment on predicted Code Red Ozone Days in the designated Virginia counties during the ozone season running May through September. All bids must be submitted electronically through eVA, and vendor transaction fees of 1 percent, capped at $500 for small businesses or $1,500 for other businesses, will be assessed per purchase order issued. No incumbent vendors or budget range is specified in the solicitation documents, and VDOT reserves the right to increase, decrease, or eliminate quantities at its sole discretion, with no minimum quantities guaranteed to any awarded contractor.