IFB 160736 Janitorial Services - Accomac Residency

The Commonwealth of Virginia Department of Transportation (VDOT) Administrative Services/Procurement Hampton Roads District is issuing Invitation for Bids (IFB) #160736 for comprehensive janitorial services at the Accomac Residency Office and Training Room located at 23096 Courthouse Avenue, Accomack County, Virginia. The scope of work encompasses cleaning, sanitizing, and maintenance of approximately 4,736 total square feet (3,883 square feet for the Residency Office and 853 square feet for the Training Room), with services scheduled for three weeknights per week—Monday, Wednesday, and Friday from 5:00 p.m. to 7:00 a.m.—excluding state-observed holidays. The contractor must furnish all cleaning supplies, chemicals, equipment, materials, paper products, and green seal/eco-friendly janitorial products at no additional cost to the Commonwealth. All contractor personnel must pass fingerprint-based criminal history records checks before beginning work and obtain VDOT-issued access identification badges, with the contractor bearing all associated costs. The initial contract term runs for twelve months from the date of award with the opportunity for four consecutive one-year renewal periods, provided price increases do not exceed the percentage change in the Consumer Price Index for the "Other Services" category. The mandatory pre-bid conference is scheduled for March 24, 2026, at 10:30 AM EST at the facility location and is required for bid submission eligibility. Bids must be submitted electronically through eVA by 5:00 PM EST/EDT on April 10, 2026, with a virtual public bid opening scheduled for 9:00 AM EST/EDT on April 13, 2026. Award will be made on a "Total Sum" basis to the lowest responsive and responsible bidder; the contractor must maintain specified insurance coverage including Workers' Compensation (statutory), Employer's Liability ($100,000), Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), and Automobile Liability ($1,000,000 combined single limit) if applicable, and bids must remain valid for 60 days.

DSBSD-certified micro businesses and small businesses receive set-aside award priority, including women-owned and minority-owned businesses with DSBSD small business certification, provided bids do not exceed $10,000 for micro businesses or $100,000 for small businesses and the agency determines the price fair and reasonable. No incumbent vendor or current contractor information is provided in the solicitation documents. The procurement does not specify an existing budget range or award value; however, the set-aside thresholds of $10,000 for micro businesses and $100,000 for small businesses provide an indication of the anticipated contract value range. All bidders must complete and return all required fillable forms and attachments to avoid bid rejection, including State Corporation Commission (SCC) registration documentation, subcontractor approval requests, contact information sheets, and reference lists with at least three references of similar work performed. Bidders must also comply with the Critical Infrastructure Information/Sensitive Security Information (CII/SSI) Policy Guide, which establishes protocols for handling, marking, storing, and releasing sensitive project information, and all individuals accessing restricted information must execute a Multi-Purpose Non-Disclosure Agreement.