IFB 159136 - Asphalt Patching Service

The Virginia Department of Transportation (VDOT) has issued an Invitation for Bids (IFB) #159136 for asphalt patching services in Wythe and Grayson Counties within the Wytheville Residency of the Bristol District. The procurement seeks a qualified contractor to provide all necessary equipment, labor, tools, and transportation to perform on-call, as-needed asphalt patching operations on primary and secondary routes. Contractors must be prepared to perform flexible pavement planing and asphalt laying services with unit pricing for various quantity ranges. The contract will have an initial term of one year with potential renewal options. A mandatory pre-bid conference was held on September 6, 2024, and bids were originally due on September 17, 2024, but an addendum extended the bid due date to September 23, 2024, at 10:00 a.m. EDT, with a virtual public bid opening scheduled for 10:30 a.m. EDT on the same day. The contract will be awarded to the lowest responsive and responsible bidder on a grand total basis, with bid prices required to be firm, fixed unit prices that include all associated costs such as profit, supervision, transportation, and traffic control.

The solicitation includes a significant small business participation requirement, with the Commonwealth of Virginia targeting over 42% of purchases from businesses certified by the Virginia Department of Small Business and Supplier Diversity (DSBSD). Bidders who are not DSBSD-certified small or micro businesses must submit a Small Business Subcontracting Plan detailing their intended utilization of certified small, women-owned, minority-owned, or service-disabled veteran-owned businesses. The procurement documents include prevailing wage rates for various labor classifications in Wythe and Grayson Counties, and contractors must comply with all applicable labor regulations, including OSHA/VOSH standards. While no specific incumbent vendor is mentioned, the contract includes provisions for subcontractor approval and requires all materials to be sourced from VDOT-approved suppliers. Payment will be made based on actual quantities of asphalt placed and flexible pavement planing performed, with invoices to be processed within 30 days of receipt. Notably, the contract opportunity was subsequently canceled according to a cancellation notice, which indicates the potential for re-advertisement with revised scope of work.