IFB 114-25 3 Year Track Lubricator Maintenance Contract

The Massachusetts Bay Transportation Authority (MBTA) is seeking a qualified contractor for IFB 114-25, a three-year track lubricator maintenance contract covering 68 existing wayside lubricators across multiple transit lines including Green, Red, Blue, Orange, and Mattapan High Speed, with potential expansion to 12+ additional units at Codman and Wellington Yards. The primary objectives include maintaining lubricator units mechanically and electrically, ensuring effective rail lubrication to extend rail life and reduce noise, and managing the Elecsys communication system for real-time remote monitoring. Contractor responsibilities encompass monitoring daily alarms, providing weekly summary reports, performing maintenance on an as-needed basis, and responding to emergency issues within 48 hours. The procurement requires personnel trained in MBTA right-of-way safety, capable of accessing units on foot via stations or right-of-way gates, and prepared to conduct comprehensive maintenance including part replacements, unit reinstallations, and communication system troubleshooting. Bids are due on July 30, 2025, at 2:00 PM EST through the COMMBUYS system, with the contract to be awarded to the lowest priced responsive and responsible bidder.

The MBTA has established policies to promote participation of small, minority, women, and disadvantaged businesses, encouraging equity of opportunity in state contracting. Bidders must comply with extensive insurance requirements, including Commercial General Liability Insurance ($1,000,000 per occurrence), Automobile Liability Insurance ($1,000,000 combined single limit), Workers' Compensation Insurance, and Umbrella Liability Insurance ($5,000,000 per occurrence). All insurance must be placed with Massachusetts-licensed companies having a Best's rating of A- or better, with the MBTA named as an additional insured. The contract is non-federally funded and will be open for use by all MassDOT Divisions. While specific budget ranges are not explicitly stated, the procurement involves a comprehensive pricing structure with monthly billing that covers Elecsys monitoring, labor, overhead, and insurance, with pricing requested for 72 shifts per year over three years. Most site visits are expected to occur during non-revenue hours between 1:30 AM and 4:30 AM, and the MBTA will supply the necessary grease for lubricator maintenance.