IFB 10 4101 27 African American Heritage Trail Comfort Station HUD Grant B-23-CP-VA-1478

The City of Williamsburg is requesting sealed bids on the renovation of an abandoned pump station into a unisex comfort station at 227 Virginia Avenue under IFB 10 4101 27, with bids due September 29, 2026 at 2:00 p.m. local time at the Public Works & Utilities Department office, 401 Lafayette Street. The project is funded through HUD Grant B-23-CP-VA-1478 under the Community Project Funding program. No DBE goal requirement applies.

The scope is interior renovation of a 146-square-foot, two-person occupancy facility including non-structural walls, sink, faucet, water closet, lighting, toilet tissue and sanitary napkin dispensers, baby changing station, mirror, janitorial closet, new plumbing rough-ins and extensions, electrical services, HVAC systems, sub-floor filling, and repair of existing slate roofing. The facility is classified as a Level 2 Alteration under the 2021 Virginia Existing Building Code, Type 5B combustible construction with Business occupancy. All work must comply with the Virginia Construction Code 2021 Edition, ADA accessibility requirements including ANSI A117.1–2009, and the Hampton Roads Planning District Commission Regional Construction Standards (Sixth Edition, December 2010). The general contractor is responsible for obtaining all permits and the Certificate of Occupancy, conducting site visits prior to bid submission, coordinating all trades, and providing reproducible scaled as-built drawings within 30 days of completion and written warranty and maintenance documentation within 60 days.

Substantial completion is required within 150 calendar days of Notice to Proceed; final completion within 180 calendar days. Liquidated damages are $300 per calendar day after substantial completion and $500 per calendar day after final completion. The bid structure includes a base bid for general comfort station work and Additive #1 for custom mosaic tile installation, with award based on lowest responsive and responsible total bid price. Bid security of 5% of the total bid is required; Performance and Payment Bonds equal to 100% of the accepted bid are due within 10 days of Notice of Award. Contractors must be registered in Virginia, maintain specified insurance (workers' compensation, employer's liability $100,000, commercial general liability $500,000 combined single limit with City as additional insured), and obtain a Business, Professional, and Occupational License. A non-mandatory pre-bid conference is scheduled for September 15, 2026 at 2:00 p.m. at the City of Williamsburg Municipal Building. Written questions are due no less than five business days prior to bid opening.