IFB 02A2441 On-Call Moving and Modular Systems Furniture (MSF) Reconfiguration Services in Shasta County

The California Department of Transportation (Caltrans) has issued Invitation for Bid (IFB) 02A2441 for on-call moving and modular systems furniture (MSF) reconfiguration services across Shasta County jurisdictions, including Shasta CDP, Shasta Lake City, and Mount Shasta City. The procurement seeks a contractor to provide comprehensive moving services, including labor, tools, equipment, and transportation for Haworth modular systems furniture assembly, disassembly, and reconfiguration at six specified locations in Redding and surrounding areas. The contractor will be responsible for ergonomic adjustments, cubicle modifications, and general moving services utilizing two movers and a commercial vehicle. A mandatory site inspection is scheduled for December 15, 2025, at 10:00 a.m. at 1657 Riverside Drive, Redding, CA 96001, with written questions due by 5:00 p.m. that same day. Bids are due December 23, 2025, at 2:00 p.m., with bid opening at 2:30 p.m., and an estimated award date of January 9, 2027. The contract will commence April 3, 2026, and expire April 2, 2029, with Caltrans scheduling work assignments through Service Requests and requiring routine services within two working days and emergency services within four hours.

The solicitation encourages participation from Small Business and Disabled Veteran Business Enterprise (DVBE) firms, offering a 5% preference for certified small businesses and a 5% incentive for verified DVBE firms with 100% participation. Bidders must possess a valid C-61/D-34 contractor's license, a current Motor Carrier Permit from the California Department of Motor Vehicles, and current registration with the Department of Industrial Relations. Insurance requirements include $1,000,000 per occurrence commercial general liability, $1,000,000 combined single limit automobile liability, and workers' compensation with $1,000,000 employer's liability limits. Bidders must submit pricing for five line items, including regular and emergency hourly rates for MSF work and general moving services, with estimated hours ranging from 10 to 550 hours across different service categories. Prevailing wages will apply, as the total bid amount exceeds $2,500, with rates established by the Department of Industrial Relations for Shasta County (Area 3). The agreement is subject to prevailing wage requirements, organic waste recycling mandates, and applicable California Labor Code provisions, with no subcontracting allowed.