IFB 028-2026 Foam Tank Cleaning for ARFF Vehicle (Springfield-Branson National Airport)

The City of Springfield, Missouri, on behalf of Springfield-Branson National Airport, is seeking a mobile firefighting foam cleaning system through Invitation for Bid (IFB) #028-2026 to remove per- and poly-fluoroalkyl substances (PFAS) from the foam tank and piping of an aircraft rescue and firefighting (ARFF) vehicle. The specific vehicle is a 2009 OshKosh Striker 3000 with a 420-gallon foam tank. Deliverables include draining the foam concentrate tank, rinsing, preparing a heated cleaning solution, circulating the solution through the tank, rinsing with potable water, drying the tank, inspecting the vehicle, loading new synthetic fluorine-free foam (SFFF), and conducting proportion testing. Bidders must electronically submit proposals through DemandStar by 3:00 PM CST on Tuesday, September 30, 2025, with a bid opening via teleconference. Evaluation criteria include the lowest responsible and responsive bidder, with consideration given to references, experience, and personnel qualifications. Bidders must have been in business for a minimum of five years and provide proof of business licensing, insurance, and work authorization documentation.

The procurement encourages participation from Disadvantaged Business Enterprises (DBEs) and is tax-exempt. Bidders must provide comprehensive pricing that includes all associated costs such as mobilization, startup, vehicle and tank cleaning, supplies, loading new SFFF foam, demobilization, equipment freight, and waste disposal. The contract will be for one year with potential for four additional one-year renewals. While no specific incumbent vendor is mentioned, the procurement requires specialized expertise in firefighting foam tank cleaning and PFAS removal. Addendum 1, issued on September 16, 2025, modified the original bid documents by removing the requirement to supply and load new Synthetic Film Forming Foam (SFFF), which may impact the overall project scope and pricing. Potential bidders are instructed to contact Todd Cox, the buyer, at tcox@springfieldmo.gov or 417-864-1708 for any additional questions or clarifications regarding the bid.