IFB 019-25 Lawn Care and Maintenance Services

Clayton County Public Schools (CCPS) in Georgia is seeking bids for Invitation for Bids (IFB) 019-25 for Lawn Care and Maintenance Services across nine geographic zones containing 22 district facilities. The comprehensive services include mowing, edging, pruning, trimming, debris removal, and landscape maintenance for approximately 234.47 total acres of school properties, administrative buildings, and transportation facilities located in various cities including Rex, Ellenwood, Conley, Forest Park, College Park, Riverdale, Hampton, and Fayetteville. Bidders may submit proposals for individual zones or multiple zones, with services anticipated to commence around May 2025 and continue through August 2025 for the initial one-year contract term, with potential for two additional one-year renewals. The bid requires comprehensive lawn care including providing all necessary labor, equipment, materials, pine straw, and supplies to maintain the specified properties. Key dates include a non-mandatory pre-bid conference via Zoom on February 27, 2025, at 10:00 AM EST, non-mandatory site visits from March 4-6, 2025, and the bid submission deadline of March 26, 2025, at 3:00 PM EST.

The procurement includes a Small Local Business Enterprise (SLBE) participation goal of 15%, with SLBE-Clayton certified companies receiving bid preferences, including the opportunity to match the lowest non-SLBE bid within 5%. Bidders must maintain proper insurance coverage and licensing throughout the contract term and submit detailed documentation including a business license, Certificate of Authority, SLBE forms, and a comprehensive list of lawn care equipment. Submissions must be made through the Bonfire portal, with a maximum file size of 1000 MB, and require bidders to provide both weekly and monthly cost proposals for each location within their proposed zone(s). Contractors will be responsible for providing all necessary equipment including grass bagging, pruning, grass clipping, hedge shearing, and tree trimming tools. While specific budget ranges are not explicitly stated, the detailed Bid Cost Form suggests a potentially substantial contract value across the nine service zones. The district explicitly states it will not be responsible for any charges not included in the original Bid Cost Form, emphasizing the importance of comprehensive and accurate pricing submissions.