IDVA FY24 Annual Field Services Training

The State of Illinois, through the Illinois Department of Veterans Affairs (IDVA), is seeking a vendor to provide conference room and lodging services for the IDVA's Annual Field Services Training event to be held from May 6-9, 2024. The RFQ specifies that the training will be held in one of several cities in Illinois, including Springfield, Peoria, Bloomington, Champaign, Danville, Marion, Quincy, or Northbrook, and is expected to have approximately 70 attendees. The selected vendor must be able to provide various meeting spaces, audiovisual equipment, and catering services over the four-day period. Quotes must be submitted electronically through the BidBuy system and will be valid for 90 days, with the state reserving the right to reject all offers and cancel the event up to 72 hours in advance. Vendors must bid on all line items to be considered responsive, and the award will go to the vendor offering the lowest price.

The contract opportunity does not mention any set-aside designations or restrictions on the types of organizations that can respond. Additionally, no information is provided on any incumbent vendors or current contractors, or on the existing infrastructure or technology that requires integration. The RFQ does not specify a budget range or award value, but the state reserves the right to reject all offers.