IDVA FY24 Annual Field Services Training

The Illinois Department of Veterans Affairs (IDVA) is seeking conference room and lodging accommodations for their Annual Field Services Training event taking place from May 6, 2024 through May 9, 2024. IDVA requires a main plenary room, breakout rooms, registration space, and a banquet room to accommodate approximately 70 attendees. The selected vendor must also provide audiovisual equipment, WiFi access, and catering services for the 4-day event. Vendors must bid on all line items to be considered responsive, and quotes must be submitted electronically via BidBuy by February 21, 2024. The State reserves the right to reject any offers that do not meet the detailed requirements outlined in the RFQ or to cancel the event up to 72 hours in advance. The selected vendor must be able to provide all requested supplies and services at the lowest price.

The contract opportunity is open to all qualified vendors, and there are no set-aside designations or restrictions on the types of organizations that can respond. The current incumbent or contractor is not specified, and the State does not provide any information about existing infrastructure or technology that requires integration. The contract value or budget range is also not disclosed in the available documents.