IDOT Aero Aircraft and Airframe Maintenance and Repair Services

The Illinois Department of Transportation (IDOT) is issuing an Invitation for Bid (IFB) for Aircraft and Airframe Maintenance and Repair Services under solicitation number B-49470, with multiple awards anticipated from this procurement. IDOT seeks vendors to provide comprehensive maintenance and repair services for airframe and aircraft avionics on an as-needed basis to supplement internal Division of Aeronautics capabilities. The specific services encompass 16 line items covering Beechcraft King Air 350 airframe services, Cessna piston airframe services, and aircraft avionics and instruments maintenance and repair. Vendors must hold a current FAA Certified Repair Station Certificate or Manufacturing Maintenance and Repair Certificate, comply with Federal Aviation Administration standards and manufacturer specifications, and complete all work within a 30 to 45-day period. All services must include warranties at no additional cost if work does not meet FAA standards or manufacturer specifications, and vendors must provide FAA-approved replacement parts with manufacturer warranties transferred to the State. Insurance requirements include General Commercial Liability of $1,000,000 per occurrence with $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law. The solicitation was posted on March 4, 2026, with bids due by March 25, 2026, and all bids must remain firm for 180 days from opening.

This procurement is not designated as a small business set-aside, and there are no restrictions limiting responses based on organization type; however, vendors may claim applicable preferences under the Illinois Procurement Code, including Illinois Business Preference and Domestic Product Preference, with supporting documentation required. Vendors must be registered in the Illinois Procurement Gateway or submit a comprehensive Vendor Disclosure Form with their response, and they must complete an IFB Offer-to-the-State-of-Illinois form certifying compliance with all applicable state and federal requirements, including non-debarment status and forced labor prohibitions. Awards will be made by grouping: Line Items #2 and #3 for Beechcraft King Air 350 airframe services, Line Items #4 and #6 for Cessna piston airframe services, and Line Items #7-16 for aircraft avionics and instruments, with each group awarded to the lowest responsive and responsible bidder. The predetermined amounts for specific line items include $250,000 for Line Item #3, $80,000 for Line Item #6, and $10,000, $5,000, or $6,000 for various avionics and instruments line items. The initial contract term is 24 months commencing upon execution, with a maximum total term not to exceed ten years including any renewal terms or extensions, and the contract may be partially or wholly funded with federal funds, with the percentage and dollar amount to be disclosed upon award notification. A $15 administrative fee applies to any awarded contract valued at $1,000 or more and will be deducted from the vendor's first payment, and all submissions must be made electronically through BidBuy; submissions via mail, courier, email, or hand delivery will not be accepted.