IDOC Vinyl ClearView RK Material

The state of Illinois, specifically the Illinois Department of Corrections (IDOC) for Graham Correctional Center in Moultrie County, is seeking to procure 10,000 yards of Clearview RK institutional protective fabric for mattress covering through a Basic Ordering Agreement (BOA). The procurement is classified as a small purchase with contract number 26-426DOC-B-48812, targeting an 11 oz. double-coated, 3-ply vinyl-polyester laminate material with specific technical requirements. Key specifications include flame retardancy, antibacterial properties, and zero arsenic content. Vendors must be registered in BidBuy and capable of delivering the materials within 15 days of purchase order receipt. The solicitation was posted on August 1, 2025, with bids due by August 8, 2025, at 9:00 A.M., and the contract term extends until July 30, 2026. All submissions must be priced F.O.B. destination, with transportation and handling costs included, and vendors will be responsible for shipping.

The contract appears to have no specific set-aside designations or restrictions on vendor types, suggesting open competition among qualified suppliers. Deliveries will be accepted at the Graham Correctional Center Monday through Friday between 8:00 a.m. and 2:00 p.m., excluding state holidays. The total contract value is under $50,000 and will be funded through state appropriations for fiscal year 2026. The state reserves the right to return items not meeting technical specifications and can award the bid in whole or part. Standard state provisions will be included covering insurance, compliance, confidentiality, and performance expectations. Payment terms will follow the State Prompt Payment Act, and no subcontractors are anticipated for this procurement. Potential bidders should carefully review the technical specifications and ensure complete compliance with the BOA requirements to be considered for award.