IDOC VIE emergency extension 3 for temporary boiler

The state of Illinois, specifically the Department of Corrections (DOC) for the Vienna Correctional Center located in Jefferson County, is seeking an emergency contract extension for a temporary boiler rental from Heartland Mechanical. The procurement is an emergency extension to continue providing a 600 HP temporary boiler critical for maintaining the facility's steam production needs, including hot water, cooling/heating, and meal preparation. The extension is scheduled from May 1, 2025, to July 31, 2025, while the Capital Development Board (CDB) completes the replacement of the permanent boiler, which is expected to become fully operational in June 2025 with final testing completed in July 2025. The original emergency contract began on February 26, 2024, and this represents the third extension of the contract. The procurement process does not involve competitive bidding due to the emergency nature and direct replacement being managed by CDB, with a submission and due date of April 15, 2025. Key objectives include ensuring continuous steam production for the correctional facility during the boiler replacement process.

There are no specific set-aside designations or restrictions on organizational respondents noted in this emergency contract extension. The procurement indicates no Business Enterprise Program (BEP) participation due to unavailable vendors in the specified NIGP code. The total contract value includes the original amount of $596,187 and an extension amount of $90,375, both listed as estimated figures. The incumbent vendor is Heartland Mechanical, who will continue to provide the temporary boiler rental service. No specific integration requirements with existing infrastructure are detailed beyond the temporary boiler's connection to the facility's steam production systems. The emergency extension has been previously approved through two prior extensions, with reference numbers 24-426DOC-VIENN-B-43293 and 25-426DOC-VIENN-B-46000. The contract is being managed directly by the State of Illinois Chief Procurement Office for General Services, with approvals required from the Agency Procurement Officer, State Procurement Officer, and Chief Procurement Officer.