IDOC Vandalia fire alarm system services -ll

The Illinois Department of Corrections (IDOC) is soliciting a vendor to provide fire safety inspections, testing, and maintenance services at Vandalia Correctional Center in Fulton County. The scope of work encompasses comprehensive inspections and testing of a Simplex 4100ES Fire Alarm Panel system and a wet sprinkler system in full compliance with NFPA standards. The vendor must test all fire alarm components including the main panel, battery, smoke sensors, heat detectors, duct detectors, fire/gas/flame detectors, pull stations, and door holders, as well as sprinkler system components such as tamper switches, flow switches, gate valves, fire department connection caps, valve trim, and main drain valves. The vendor shall provide all necessary labor, materials, equipment, tools, and trained technicians to complete the work, and must submit itemized lists of any maintenance or repairs required. Services must be completed by April 30, 2026, with work performed between 7:00 a.m. and 3:00 p.m., Monday through Friday, excluding federal and state holidays. The solicitation was posted December 24, 2025, with a deadline for submissions set for January 5, 2026. The contract includes a Commitment to Diversity (C2D) evaluation factor representing 20 percent of the technical score, with vendors required to complete a C2D Answer Form and supporting documentation addressing six scoring categories: BEP Goal Compliance (5 points), Subcontracting with Women, Minorities, and Persons with Disabilities (WMD) businesses (10 points), DEI Spend (20 points), DEI Time (20 points), DEI Policies (10 points), and Diversity in Staffing (35 points).

This procurement requires vendor compliance with prevailing wage certification requirements under the Illinois Prevailing Wage Act, with all applicable wage rates published on the Illinois Department of Labor website. Vendors must also complete and submit Standard Illinois Certifications and Vendor Disclosures forms, certifying compliance with 34 distinct requirements covering ethical, legal, financial, and operational standards. The contract is classified as a small purchase procurement with no subcontractor utilization or small business set-asides indicated, though vendors are encouraged to demonstrate commitment to diversity initiatives. No incumbent vendor information is provided in the solicitation materials. The vendor must maintain general commercial liability insurance of $1,000,000 per occurrence ($2,000,000 annual aggregate), auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law. The initial contract term commences upon final execution and ends April 30, 2026, with a maximum total contract term not to exceed ten years including renewals or extensions. All work will be performed at Vandalia Correctional Center, representing 100 percent of the services value, with the vendor bearing all transportation and handling costs on an F.O.B. destination basis. Vendors awarded contracts of $1,000 or more must pay a $15 minority contractor initiative fee deductible from the first payment, and compensation will be made upon completion of services and submission of invoices in accordance with the State Prompt Payment Act.