IDOC-VAN-FY26 R&M Boiler Room Water Heater Exchangers-TLS

The State of Illinois Department of Corrections (IDOC) is seeking to procure two boiler tube bundles for the Vandalia Correctional Center located in Fayette County, Illinois. The procurement is a Basic Ordering Agreement (BOA) with a total contract value under $50,000, designated as Contract Number 26-426DOC-VANDA-B-49750. Specifically, the procurement requires two Adamson boiler tube bundles with precise specifications: Unit One has a 12 3/4 inch tank ID, 32.5 inch bundle length, and 132 tubes of 1/2 inch O.D. x 18GA SB 111-706 90/10 CuNi composition, while Unit Two has similar specifications with a 38.5 inch bundle length and additional tie rod spacers. The bid submissions are due by 1:00 p.m. CST and can be submitted via BidBuy or emailed to Tracey Schultz. The contract term begins upon final signature and concludes on June 30, 2026, with delivery requested as soon as possible after award but no later than 30 days following order placement. Vendors must provide pricing in accordance with unit of measure specifications, with all extensions and totals shown net of trade or quantity discounts, and prices must be F.O.B. DESTINATION with transportation and handling costs included.

The procurement appears to be open to all qualified vendors without specific set-aside designations or restrictions on enterprise types. The contract requires vendors to maintain general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, auto liability of $1,000,000 per occurrence, and workers' compensation insurance as required by law. Funding for this procurement is provided through the General Revenue Fund (GRF) for Fiscal Year 2026, with the State reserving the right to award the bid in whole or in part. The total budget for this procurement is under $50,000, classified as a small purchase with no subcontractors disclosed. All supplies must conform to specifications, be of good quality and workmanship, and include manufacturer's warranties transferred to the State. The State maintains the ability to terminate the contract for cause immediately or for convenience with 30 days' written notice, and contract performance is contingent upon appropriation availability.