IDOC-VAN-FY25-Commercial Washer and Dryer-TLS

The State of Illinois, specifically the Illinois Department of Corrections (IDOC) for the Vandalia Correctional Center located in Ford County, is seeking to procure commercial laundry equipment through a Basic Ordering Agreement (BOA) for Fiscal Year 2025. The procurement involves the acquisition of one high-performance 105-lb capacity hardmount washer-extractor and two heavy-duty 170-lb capacity industrial tumble dryers, both designed to operate on natural gas. The bid is scheduled to be due on May 16, 2025, at 1:00 p.m. CST, with submissions accepted via BidBuy or email. While the procurement references UNI-MAC equipment models, "or equal" submissions are permitted, with bidders bearing the responsibility of proving equivalent performance. Delivery is expected within 30 days of order placement, with acceptance windows limited to Monday through Friday between 8:00 a.m. and 2:00 p.m., excluding state holidays. The equipment must be delivered F.O.B. destination to the correctional center's warehouse receiving dock, with all transportation and handling costs included in the vendor's pricing.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, and the total contract value is under $50,000, funded through General Revenue Funds (GRF). The procurement is structured as a one-time purchase with a contract term beginning upon final signature and extending through June 30, 2025. Vendors must comply with the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions (Version 23.2), which includes requirements for $1,000,000 in general commercial liability coverage, auto liability coverage, and worker's compensation insurance. The state reserves the right to award the bid in part or whole, and potential bidders must adhere to prevailing wage requirements, tax regulations, and standard procurement guidelines. Vendors will need to demonstrate technical capability to provide commercial-grade laundry equipment that meets or exceeds the specified performance characteristics, with the ability to prove equivalence if not using the referenced UNI-MAC models.