IDOC-VAN-FY25-Commercial Washer and Dryer-TLS

The State of Illinois, specifically the Vandalia Correctional Center in Fulton County, is seeking to procure commercial laundry equipment through a Basic Ordering Agreement (BOA) with contract number 25-426DOC-VANDA-B-47445. The procurement involves purchasing two specific pieces of industrial laundry equipment: a hardmount washer-extractor with a 105lb capacity and an industrial tumble dryer with a 170lb load capacity, both comparable to UNI-MAC models. The bid is due at 1:00 p.m. CST and can be submitted via BidBuy or email, with the contract term running from final signature through June 30, 2025. Delivery expectations include a 30-day window after contract execution, with deliveries accepted Monday through Friday from 8:00 a.m. to 2:00 p.m., excluding state holidays. The procurement is classified as a small purchase, funded through the General Revenue Fund (GRF) for Fiscal Year 2025, and the state reserves the right to award the bid in part or whole.

The contract appears to have no specific set-aside designations or restrictions on organizational types, and no subcontractors are anticipated. The total contract value is under $50,000, with the procurement using the appropriation account code 001-42601-1500-0100. Vendors will need to comply with the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions (Version 23.2), which includes requirements such as maintaining proper records for three years, providing $1,000,000 in general commercial liability insurance, and adhering to all applicable laws. The standard terms also outline specific administrative and financial expectations, including a $15 fee for contracts over $1,000 and detailed invoicing protocols. Manufacturers' warranties will be required, and vendors must be prepared to potentially face performance monitoring and contract termination conditions if they fail to meet the state's comprehensive contractual expectations.