IDOC TAY RM Walk-in Freezer Doors, Equipment

The Illinois Department of Corrections (IDOC) is soliciting bids through a Request for Quote (RFQ) for the replacement of walk-in freezer equipment and doors at the Taylorville Correctional Center located in Clinton County. The procurement requires vendors to furnish and install two replacement freezer doors measuring 77" H x 36" W and 79" H x 49.5" W (both swinging left), along with two new condensing units utilizing R448 refrigerant, new evaporator coils with expansion valves, refrigerant piping and insulation, drain piping with heat trace and insulation, and post-installation inspection services. All work must be completed on an F.O.B. Destination basis with the vendor responsible for transportation and handling costs. The contract term extends from the date of last signature through June 30, 2026, with a maximum term not to exceed ten years. Bidders must submit proposals by November 24, 2025 at 11:00 a.m. to DOC.TAY.Procurement@illinois.gov or through the BidBuy system. A mandatory pre-bid conference and site visit is scheduled for November 19, 2025 at 10:00 a.m. at Taylorville Correctional Center, with attendance confirmation required by November 17, 2025 at 3:00 p.m. via email to Kendra Cox. The awarded vendor must commence work within fifteen days of contract execution and perform all services between 7:00 a.m. and 2:30 p.m., Monday through Friday, excluding holidays. Award will be made to the responsive and responsible vendor submitting the lowest price, with bids remaining firm for 120 days from opening.

This procurement is designated as a small purchase with a small business set-aside, restricting eligibility to qualified small business enterprises. Subcontracting is not permitted under this contract. Prevailing wage requirements apply as this constitutes a public works project under the Illinois Prevailing Wage Act, obligating contractors to pay laborers no less than the current prevailing wage rates for Clinton County. Vendors must provide General Commercial Liability insurance of $1,000,000 per occurrence/$2,000,000 annual aggregate, Auto Liability coverage of $1,000,000 per occurrence, and Workers' Compensation insurance as required by law, with the State named as additional insured. All vendor employees performing on-site work must submit to background checks and security screening prior to work commencement. No specific budget range or award value is disclosed in the available documentation.