IDOC - Statewide Safety Equipment Rental

The Illinois Department of Corrections (IDOC) is conducting a statewide procurement for safety equipment rental services, specifically targeting the rental of equipment such as scissor lifts and articulating boom lifts across multiple regions. The Invitation for Bid (IFB) with Bid Number B-45380 allows vendors to bid on all regions or as few as one region, with the requirement that bidders submit pricing for all line items within their selected region. The contract will be awarded to the lowest responsive and responsible bidder, with an initial term of five years and the potential for additional renewal periods up to a maximum total contract duration of ten years. Electronic submissions are mandatory through the BidBuy system, with bids due by November 22, 2024. Vendors must complete and submit required documentation including the Illinois Procurement Gateway Active Registered Vendor Disclosure form and the Vendor Disclosure form. The evaluation will prioritize lowest total pricing per region, with primary, secondary, and tertiary vendors potentially being selected to ensure comprehensive coverage of safety equipment rental needs.

The solicitation encourages participation from small, minority-owned, women-owned, and veteran-owned businesses, though no specific set-aside goals are explicitly defined. Pricing adjustments are permitted annually, limited to the lesser of 3% or the Consumer Price Index percentage change. The total estimated contract value is $2,879,680.00, as demonstrated by the recent Notice of Award to Focus Business Inc. as the primary vendor. No specific Business Enterprise Program (BEP) or Veterans Business Program (VBP) utilization plan goals were established for this procurement. The contract may be partially or totally funded with state funds, and successful bidders might be eligible for employment tax credits. Vendors must be registered with the Illinois Small Business Set-Aside Program and certify compliance with various state laws, including disclosure of business operations, ownership interests, and potential conflicts of interest.