IDOC Stateville/NRC - Water Testing Services

The Illinois Department of Corrections (IDOC) is soliciting bids for water testing services at Stateville Correctional Center and Northern Reception Center, both located in Crest Hill, Illinois (Will County), under Invitation for Bid (IFB) number 26-426DOC-STATE-B-52028, with a June 9, 2026 deadline. The three-year contract, commencing July 1, 2026 and extending through June 30, 2029, with a maximum total term not exceeding ten years including renewals, requires the vendor to serve as a Certified Water Operator with Class B or higher certification, acting as the Responsible Operator In Charge (ROINC) for the community water supply (System ID: IL1977910) in compliance with Illinois Environmental Protection Act (IEPA) requirements. Deliverables include monthly Total Coliform Rule testing (six samples), bi-annual Lead and Copper testing (20 samples), annual Stage 2 Disinfection By-Product Rule testing (one sample), water sampling and laboratory testing, treatment plan development, IEPA reporting, minimum four site visits monthly, emergency response coordination within 24 hours, completion of required IEPA operational documents within four days of contract execution, and submission of operating records and reports to IEPA and the Correctional Center by the next business day after receiving lab results. The vendor must maintain General Commercial Liability insurance of $1,000,000 per occurrence/$2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Worker's Compensation insurance as required by law, with the State named as additionally insured; all vendor employees must pass security background checks and comply with correctional facility security protocols. Award will be made to the lowest priced responsive and responsible bidder based on pricing submitted in BidBuy, with bids remaining firm for 120 days from opening; the State reserves the right to reject any or all bids, amend the solicitation, waive minor defects, and request clarifications or additional information.

No specific set-aside designations for disadvantaged enterprises are mentioned in the solicitation documents; however, vendors may claim Illinois Business Preference or Domestic Product Preference by submitting appropriate affidavits or product designations. Subcontractors with annual contract values exceeding $100,000 are permitted but require prior written State approval, and those exceeding $50,000 must include Illinois Standard Certifications; vendors with 15 or more full-time employees must obtain an Illinois Department of Human Rights Public Contract Number. The solicitation does not identify any incumbent vendors or current contractors; vendors must register with the Illinois Procurement Gateway (IPG) or complete alternative vendor disclosure documentation to be considered responsive, and failure to submit the complete Vendor Disclosure form may result in disqualification. All vendor employees must pass security background checks prior to on-site work, and the vendor is responsible for all transportation costs with no reimbursement for travel, mileage, or labor travel hours. The contract is funded through the General Revenue Fund and may be partially or entirely funded with federal funds, with the percentage and amount to be specified in the notice of intent to award; a $15 fee is required from any bidder awarded a contract valued at $1,000 or more, which will be deducted from the first payment issued.