IDOC Stateville/NRC Washer & Dryer Maintenance

The Illinois Department of Corrections (IDOC) is seeking a two-year service contract for repair and maintenance of laundry washers and dryers at the Stateville Correctional Center and Northern Reception & Classification Center located in Crest Hill, Illinois. The procurement involves a comprehensive maintenance service for three specific Unimac washer and dryer units, requiring the selected vendor to provide all necessary labor, tools, parts, and equipment for equipment inspections and repairs. Key deliverables include emergency and non-emergency equipment servicing, with response times set at 24 hours for emergencies and 72 hours for non-emergency requests. Work must be performed Monday through Friday between 7:00 a.m. and 4:00 p.m., and will involve tasks such as replacing belts, lint screens, valves, repairing leaks, testing equipment, disposing of removed parts, and providing staff instruction on equipment maintenance. Bids are due by November 12, 2025, at 11:00 a.m., to be submitted through the BidBuy system or via email to Sinead Robinson. The state will award the contract to the responsive and responsible vendor submitting the lowest price, with the vendor's hourly rate expected to cover all associated costs including vehicle expenses, tools, travel, materials, supervision, overhead, and profit.

No specific set-asides are identified for minority-owned, women-owned, disabled persons-owned, or veteran-owned businesses for this contract. The procurement is funded through the General Revenue Fund, with a maximum contract term not exceeding ten years including potential renewals. Vendors must maintain specific insurance coverage, including $1,000,000 in General Commercial Liability insurance (with a $2,000,000 annual aggregate), $1,000,000 in Auto Liability insurance, and Workers' Compensation Insurance as required by law. All vendor personnel and subcontractors must successfully pass background security checks conducted by IDOC prior to commencing work. While no specific budget range is explicitly stated, the contract will require compliance with prevailing wage requirements if applicable to the service category. The bid must remain firm for 120 days from the opening date, and the State reserves the right to not award a contract based on this Request for Quote (RFQ). Vendors will be required to adhere to the State of Illinois Standard Terms and Conditions and complete the Standard Illinois Certifications, which include 34 mandatory certification areas covering eligibility, legal status, financial compliance, and various statutory obligations.