IDOC-Southwestern CC - CIBF - 2365002-Ice Machines-Rakers

The State of Illinois is seeking to procure 6 large capacity ice machines, 6 ice storage bins, and 6 ice machine filtration systems for the Southwestern Illinois Correctional Center (SWICC). This procurement is being conducted through a Basic Ordering Agreement (BOA) under $50,000. The agency requires delivery of all items within 30 days of receiving the purchase order, and the contract term will begin upon final signatures and end on August 1, 2023. Bids must be submitted electronically through BidBuy or email by 1:30 pm CST on February 23, 2023. Pricing must be in accordance with the specified unit of measure, and the agency reserves the right to award the bid in whole or in part. The vendor will be responsible for shipping or delivery of the parts to the agency, with all transportation and handling costs included. COVID-19 protocols, as outlined in the state's Executive Orders, must be adhered to by the vendor.

The contract is subject to the State of Illinois Standard Terms and Conditions, which include requirements related to the Minority Contractor Initiative, prevailing wage, and federal funding. Vendors must obtain approval before using any subcontractors and maintain detailed records subject to state audits. The contract can be terminated for cause or convenience, and is subject to the availability of appropriated funds. Vendors must provide insurance coverage and comply with all applicable laws and regulations. While no specific set-aside designations or restrictions on types of organizations are mentioned, the Minority Contractor Initiative may provide opportunities for disadvantaged enterprises.