IDOC SHE/security fence materials and concrete/MM

The State of Illinois, specifically through the Sheridan Correctional Center located in Grundy County, is seeking to procure security fence materials via a Basic Ordering Agreement (BOA). The procurement encompasses 24 line items of comprehensive fencing supplies, including galvanized steel posts, chain link fencing, caps, tension bars, rail sleeves, bolts, hinges, and tie wire. Bids are due electronically by 11:00 am CST on February 7, 2025, with delivery required within 60 days of contract execution. The contract will run through June 30, 2025, upon final signatures, and requires vendors to submit pricing per specified units of measure with all extensions and totals clearly shown. Vendors must submit bids either through BidBuy or via email, with deliveries accepted Monday through Friday from 8:00 a.m. to 1:30 p.m. at the facility's warehouse receiving dock. The procurement will be funded through state appropriated funds using account code 001-42683-1200-0100, with the agency reserving the right to award the bid in whole or in part.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, though standard state procurement terms require minority contractor fees of $15 for contracts over $1,000. Vendors must comply with comprehensive insurance requirements, including $1,000,000 per occurrence for general commercial liability and auto liability. The maximum contract value is under $50,000, with F.O.B. destination pricing that includes all transportation and handling costs. Potential bidders must adhere to the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions (Version 23.2), which outline extensive contractual requirements including record retention (3-5 years depending on funding source), confidentiality obligations, and intellectual property provisions. The state maintains the right to terminate the contract for convenience with 30 days notice, and all contracts are subject to appropriation availability. Vendors should be prepared to submit invoices for work through June 30 by July 31 and understand that expenses incurred prior to contract execution will not be reimbursed.