IDOC SHA Repairs on Gates CMR

The Illinois Department of Corrections (IDOC) is seeking a vendor to provide gate repair components for the Shawnee Correctional Center located in Vienna, Illinois, through a Basic Ordering Agreement (BOA) with contract number 26-426DOC-SHAWN-B-49474. The procurement involves the acquisition of seven specific items from Nice Hysecurity, including Slide Gate Operators, Stainless Steel Covers, Heaters, Snow Brushes, Drive Rails, Drive Rail Pins, and Limit Flag Spacers. Two units of each item are required to be delivered to the facility at 6665 State Route 146E by June 30, 2026, with delivery restricted to Monday through Friday between 8:00 a.m. and 1:30 p.m., excluding holidays and weekends. The contract will be funded through state funding for fiscal year 2026 and awarded via small purchase procurement method. Vendors must submit bids through BidBuy or email, and a fully executed BOA is mandatory before product shipment. The proposal due date is October 2, 2025, with the opportunity initially posted on September 24, 2025.

The procurement appears open to all qualified vendors who can meet the comprehensive certification requirements outlined in the standard Illinois Certifications form, which includes 34 specific compliance areas covering legal, ethical, employment, tax, and operational standards. While no specific set-aside designations are mentioned, vendors must provide proof of insurance with $1,000,000 per occurrence for general commercial liability and auto liability, with the State of Illinois named as an additional insured. Pricing details are to be completed by the vendor, with prices required to be F.O.B. DESTINATION and include all transportation and handling costs. The contract includes standard state procurement terms such as payment within 30 days and compliance with prevailing wage requirements. Vendors must also attest to various compliance standards, including having no criminal convictions, maintaining a drug-free workplace, and adhering to labor and employment regulations. Failure to comply with these certifications could result in significant penalties, including contract voiding, suspension, debarment, or civil fines.