IDOC SHA ICE machines WW

The State of Illinois, specifically for Jefferson County, is seeking to procure two air-cooled ice machines for the Shawnee Correctional Center located in Vienna, IL. The procurement is structured as a Basic Ordering Agreement (BOA) with a small purchase classification, targeting equipment with specific technical requirements including 950 lbs daily ice production capacity, 30-inch width, and a 500 lb stainless steel storage bin. The machines must operate on 208-230V, single-phase power and have precise dimensional specifications of 30 inches wide, 32.5 inches deep, and 78.5 inches high. Bids are due by 10:00 am CST on August 1, 2025, and must be submitted through BidBuy or via email. The contract term runs from final signatures until June 30, 2026, with a mandatory delivery timeline of 30 days after purchase order finalization. Delivery is specified as F.O.B. destination, with vendors responsible for all transportation and handling costs, and deliveries restricted to the facility's warehouse receiving dock between 8:00 a.m. and 1:30 p.m., Monday through Friday, excluding holidays.

The procurement appears to have standard state provisions supporting minority contractor initiatives and potentially accommodating disadvantaged business enterprises. The total contract value is under $50,000, making it accessible to smaller vendors. Standard state terms require vendors to maintain appropriate insurance, including general commercial liability, auto liability, and worker's compensation. The contract incorporates prevailing wage requirements and potential federal funding considerations. Vendors must transfer manufacturers' warranties to the state and ensure services are performed efficiently by competent personnel. The state reserves the right to terminate contracts for cause or convenience, with specific provisions for suspension based on funding availability or performance issues. While no specific incumbent vendors are mentioned, the procurement suggests an opportunity for vendors with capabilities in commercial refrigeration equipment, particularly those serving correctional facility infrastructure needs.