IDOC-ROB-CIBF Manitowoc ice machines with bins-JM

The Illinois Department of Corrections (IDOC) is conducting a small purchase procurement for five Manitowoc IDT0450A-161P ice machines paired with Manitowoc D570 ice storage bins. This procurement is structured as a Blanket Order Agreement (BOA) that will establish a framework contract with an identified vendor, allowing IDOC to issue purchase orders for the specified ice machine units as operational needs arise without conducting individual competitive bidding processes for each order. The deliverables consist of the ice machines and storage bins, with pricing established on a per-unit basis as outlined in the agreement. The procurement focuses on ensuring continuity of supply for the Department of Corrections' refrigeration needs across its facilities. The deadline for this solicitation is March 18, 2026, with the opportunity having been posted on March 11, 2026. Key terms and conditions include compliance with the State Prompt Payment Act (30 ILCS 540), with invoices for supplies or services through June 30 due by July 31, and vendors awarded contracts of $1,000 or more must pay a $15 fee to the Comptroller's Administrative Fund.

Robinson Ice Machines has been identified as the incumbent or selected vendor for this equipment category. The procurement is subject to Illinois' Standard Terms and Conditions (Version 23.2), which establish comprehensive requirements including General Commercial Liability Insurance of $1,000,000 per occurrence with a $2,000,000 annual aggregate and Worker's Compensation Insurance as required by law. Vendors must maintain compliance with prevailing wage requirements where applicable and obtain prior written approval for any subcontractors. The State reserves the right to conduct background checks at its expense and may terminate the contract for convenience with thirty days' notice or for cause immediately. All work product and deliverables become the sole property of the State of Illinois, and vendors must indemnify the State against all claims arising from breach, negligence, or intellectual property infringement. Specific budget ranges or award values are not disclosed in the available documentation for this small purchase solicitation.