IDOC - Rebid Kenwood NX-3300 Radios

The Illinois Department of Corrections (IDOC) is conducting a rebid procurement for Kenwood NX-3300 hand-held radios to be distributed across its facilities statewide under solicitation number 26-426DOC-CENTO-B-49801. The specific radios being procured are Kenwood NX-3300K2 UHF models operating at 400-520MHz with 5.0 Watts output, featuring 512-channel capability, LCD display, programmable 4 keys, and OEM KNB-55LAM batteries. Vendors must be certified Kenwood dealers and will be responsible for delivering radios Monday through Friday between 9:00 AM and 2:30 PM CST, excluding state holidays. The contract will have an initial term commencing upon the last dated signature through June 30, 2026, with a maximum total term not exceeding ten years. Bidders must submit responses electronically through the BidBuy platform by December 8, 2025, with bids remaining firm for 90 days following opening. The State will award the contract to the lowest priced responsive and responsible bidder meeting all specified criteria, with the right to request clarifications or conduct inspections during evaluation.

The procurement includes a mandatory 6% Business Enterprise Program (BEP) goal for subcontracting to businesses owned and controlled by minorities, women, and persons with disabilities. Vendors must submit a completed BEP Utilization Plan, demonstrating either direct achievement of the goal or comprehensive good faith efforts to engage certified BEP firms. No specific small business, minority-owned, women-owned, veteran-owned, or disabled-owned business set-asides are applicable to this procurement. Vendors must maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, along with auto liability and worker's compensation insurance. The contract requires vendors to comply with numerous state regulations, including Illinois Freedom of Information Act provisions and specific procurement code requirements. While no specific contract value is explicitly stated, vendors will be required to provide pricing through the BidBuy Purchase Order, with the State reserving the right to request economic adjustments supported by manufacturer documentation. Subcontractors with annual values exceeding $100,000 will require prior written approval and must provide the same certifications as the primary vendor.