IDOC - NEMA 4 Wi-Fi Enclosure

The Illinois Department of Corrections is procuring 297 units of NEMA Level 4 Wi-Fi plastic access point enclosures through a Basic Ordering Agreement (BOA) classified as a Small Purchase with contract number 26-426DOC-GRANT-B-52484. The enclosures must feature watertight, polycarbonate ABS construction suitable for indoor and outdoor wall and surface mounting, with specific dimensions of 21 inches in height by 5.5 inches in length and 13.5 inches in width, and include an opaque screw-on cover. All 297 units must be delivered in their entirety to the Illinois Department of Corrections facility warehouse receiving dock by June 30, 2026, with deliveries accepted Monday through Friday from 9:00 a.m. to 3:00 p.m., excluding state holidays; partial orders will not be accepted. Pricing shall be quoted on a per-unit basis with F.O.B. Destination terms, meaning all transportation and handling costs must be included and paid by the contractor, with vendors responsible for weather-related shipping precautions. Bids are due by May 20, 2026 at 1:00 p.m. CST via the BidBuy system or email, and vendors must submit a signed BOA with bid information; the State reserves the right to award in whole or in part and may order additional quantities at the awarded bid price for 15 days following contract execution. Qualified vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law, with the State named as additionally insured.

The procurement documents do not identify any set-aside designations, incumbent vendors, or restrictions limiting responses to specific organization types such as disadvantaged enterprises, meaning all eligible vendors meeting insurance and certification requirements may respond. All vendors and subcontractors must execute the Standard Illinois Certifications form, which establishes 34 distinct compliance requirements covering vendor eligibility, legal compliance, and ethical conduct standards, including certifications related to educational loan defaults, collective bargaining obligations, criminal history, environmental compliance, drug-free workplace standards, and cybersecurity clearances, with false certifications subject to contract voidance, debarment, suspension, and civil or criminal penalties. Payment will be made in accordance with the State Prompt Payment Act, with invoices for work completed through June 30, 2026 due by July 31 of the fiscal year, though the specific contract value or budget range is not disclosed in the solicitation documents. Vendors must retain audit records for three years from final payment or contract completion, or five years if federal funds are used, and the State retains sole and exclusive ownership of all work product. The contract term begins upon execution of both signatures and extends through June 30, 2026, with the State reserving the right to terminate for convenience with thirty days' written notice or for cause immediately if vendor performance jeopardizes health, safety, or property.