IDOC men terry cloth JRA

The State of Illinois, specifically the Menard Correctional Center, is seeking to procure 20,000 yards of white terry cloth fabric for the manufacturing of towels and washcloths under contract number 26-426DOC-MENAR-B-49492. The terry cloth must be 67 inches wide, weighing 12 oz. per square yard, and delivered in approximately 100-yard rolls, with color matching to Pantone #11-4800 TPX. Bids are due by 11:00 am CST on 10/07/2025, with electronic submissions required through BidBuy or email. The contract term will commence upon mutual signatures and conclude on 6/30/2026, with all items to be delivered by the end date. Vendors must submit a terry cloth sample before bid award, which will be destroyed upon contract execution. Delivery is restricted to Monday through Friday from 7:30 a.m. to 1:30 p.m., excluding state holidays, and pricing must be F.O.B. destination, inclusive of all transportation and handling costs.

This procurement is classified as a small purchase method with a total contract value under $50,000, funded through state appropriations for Fiscal Year 2026. The contract will follow the State Prompt Payment Act, and vendors must provide a certificate of insurance naming the State as an additional insured. While no specific set-aside designations or restrictions on respondent types are mentioned, vendors must comply with the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions (Version 23.2), which outlines comprehensive requirements including mandatory insurance coverage of $1,000,000 per occurrence for general commercial and auto liability. The standard terms also emphasize compliance with prevailing wage regulations, transfer of manufacturers' warranties, and obligations around confidential information. Payment terms and potential contract modifications are subject to state fiscal interests and appropriation availability.