IDOC MEN SP w/SSC Waste Disposal/Landfill Access JRA

The Illinois Department of Corrections' Menard Correctional Center is seeking a waste disposal and landfill access vendor to manage approximately 10 tons of non-hazardous materials two to three times per week, totaling roughly 1,500 tons annually. The procurement is specifically for a landfill located within a 50-mile radius of the facility, with Republic Services identified as the only vendor meeting this geographic requirement. The Request for Quote (RFQ) B45976 requires a vendor capable of accepting waste deliveries Monday through Friday, excluding holidays, with transportation to be provided by IDOC Menard Correctional Center equipment. The contract will be awarded to the lowest responsive and responsible bidder, with pricing structured on a per-ton basis and required to remain firm for 120 days from bid opening. The procurement is located in Richland County, Illinois, with a contract term of one year from the last dated signature, and no mandatory pre-bid conference or site visit is required. The proposal is due on January 9, 2025, with the opportunity initially posted on January 6, 2025.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, though vendors must complete a comprehensive 33-point certification process covering legal, financial, and operational compliance requirements. Potential bidders must certify adherence to environmental regulations, labor laws, anti-discrimination policies, and demonstrate no delinquency in state taxes or educational loans. While no specific budget range is explicitly stated, the estimated annual waste volume suggests a contract value commensurate with disposing of approximately 1,500 tons of non-hazardous materials. The facility is tax-exempt and will provide a tax exemption certificate upon contract commencement. Vendors must also comply with standard Illinois state contract terms, including maintaining $1,000,000 per occurrence in General Commercial Liability and Auto Liability insurance, along with required Worker's Compensation coverage. Non-compliance with certification requirements could result in contract voidance, suspension, debarment, or potential financial and criminal penalties.