IDOC MEN SCBA System Inspections and R&M CLS

The Illinois Department of Corrections, specifically the Menard Correctional Center located in St. Clair County, is seeking a vendor to provide comprehensive annual maintenance and inspection services for its Self-Contained Breathing Apparatus (SCBA) Cascade system. The procurement involves annual filter changes, air quality testing, and required repair and maintenance for 105 SCBA tanks over a five-year contract period. Work must be performed during normal business hours, Monday through Friday from 7 AM to 3 PM, excluding holidays. The Request for Quote (RFQ) B-46263 requires the selected vendor to provide all necessary labor, materials, supplies, tools, equipment, insurance, permits, and fees for completing the work. A non-mandatory pre-bid conference is scheduled for January 24, 2025, at 10:00 a.m., with bid submissions due by January 30, 2025, at 10:00 a.m. The initial contract term is five years, with a maximum total contract term not exceeding ten years, and prevailing wage requirements will apply to the contract.

This procurement is not designated as a small business set-aside, and there are no specific restrictions on the types of organizations that can respond. The contract will be funded through General Revenue, and the vendor must maintain specific insurance coverages, including $1 million in General Commercial Liability (with a $2 million annual aggregate), $1 million in Auto Liability, and Worker's Compensation Insurance as required by law. While no incumbent vendor is mentioned, the contract price is estimated rather than firm, and a maximum payment amount will be determined prior to contract execution. Vendors should be prepared to comply with the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions version 23.2, which includes provisions for payment, contract performance, and potential contract termination. The state reserves the right to terminate the contract for convenience with 30 days' notice or immediately for cause, emphasizing the need for vendors to maintain high standards of service and compliance.