IDOC MEN SCBA System Inspections and R&M CLS

The Illinois Department of Corrections (IDOC), specifically the Menard Correctional Center located in Madison County, is seeking a vendor to provide comprehensive annual maintenance and inspection services for their Self-Contained Breathing Apparatus (SCBA) Cascade System. The procurement involves a five-year contract with a maximum potential term of ten years, focused on servicing 105 SCBA tanks and maintaining one Cascade Air/Hydro System. Vendors must provide skilled labor, materials, supplies, tools, equipment, and necessary permits for annual inspections and maintenance. Work is required to be performed during normal business hours (7 AM to 3 PM, Monday through Friday, excluding holidays), with a strict requirement that all services be completed on-site at Menard Correctional Center. The solicitation includes a non-mandatory pre-bid conference scheduled for January 6, 2025, at 11:00 a.m., with site visit registration required by January 3, 2025, and limited to three participants per vendor. Proposals are due by January 10, 2025, at 10:00 a.m., with vendors expected to comply with prevailing wage requirements and provide comprehensive documentation of their capabilities.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, and subcontractors are explicitly prohibited from participating. Vendors must maintain substantial insurance coverage, including $1,000,000 per occurrence for General Commercial Liability and Auto Liability, with an annual aggregate of $2,000,000 for general liability. While a specific contract value is not definitively stated, the procurement documents indicate the pricing will be estimated rather than firm, with the maximum contract value to be determined prior to execution. The solicitation suggests a comprehensive and specialized service requirement, indicating that potential bidders should have significant experience in SCBA system maintenance, air quality testing, and filter replacement for correctional or similar high-security institutional environments. Successful vendors will need to demonstrate technical expertise in breathing apparatus maintenance, compliance with safety regulations, and the ability to perform precise, scheduled maintenance in a correctional facility setting.