IDOC MEN Loop Mop Material JRA

The State of Illinois, specifically the Menard Correctional Center located in Madison County, is seeking to procure 10,000 lbs of loop mop yarn for institutional cleaning and sanitization purposes. The procurement is a Basic Ordering Agreement (BOA) for 50/50 cotton/poly blend mops that are 40" long with looped ends and a 1/2" wide cotton ribbon tape. Vendors must deliver the mops boxed, palletized, and shrink wrapped with clear labeling, with a required delivery date of June 30, 2025. Bids are due by 10:00 am CST on November 1, 2024, and must be submitted through BidBuy or email. The contract term runs from the date of signatures through June 30, 2025, with pricing to be F.O.B. destination and all transportation and handling costs included. The agency reserves the right to award the bid in whole or in part, with no subcontractors permitted without prior written approval. Vendors must maintain required insurance coverage and comply with all standard state procurement terms and conditions.

The procurement appears to have potential opportunities for minority contractors, with the contract subject to the Minority Contractor Initiative fee. While no specific set-aside designations are explicitly mentioned, vendors will be required to comply with state diversity and inclusion guidelines. The contract has a value under $50,000, with pricing to be competitively determined through the bidding process. Payment will be processed in accordance with the State Prompt Payment Act, and vendors may be subject to performance evaluations and background checks. The State of Illinois maintains the right to terminate the contract for cause or convenience and requires vendors to maintain comprehensive records for 3-5 years. Interested vendors must demonstrate capability to meet the technical specifications, provide proof of required insurance, and comply with all state procurement regulations and standard terms and conditions.