IDOC men HVAC services JRA

The Illinois Department of Corrections (IDOC) is seeking a qualified vendor to provide comprehensive Heating, Ventilation, and Air Conditioning (HVAC) maintenance and repair services for the Menard Correctional Center, specifically targeting the General Division, Medium Security Division, and Security Towers. This Request for Quote (RFQ) B48942 requires the selected contractor to supply all necessary labor, parts, materials, and tools for HVAC system repairs, with all work subject to prior approval from the Chief Engineer. The contract will have an initial term of six months, with a maximum potential contract duration of ten years. Vendors must submit bids no later than August 22, 2025, at 10:00 a.m., and all work will be performed during standard workdays (Monday through Friday, 7:00 A.M. - 3:00 P.M.), with the expectation that the vendor will coordinate scheduled work to minimize disruption to correctional facility operations. Key requirements include providing detailed repair documentation, coordinating with facility staff, and ensuring minimal interference with the facility's daily functions.

The procurement opportunity appears to have no specific set-aside designations or restrictions on vendor participation. However, vendors must comply with comprehensive Illinois State Certifications, which include 33 specific certification areas covering business eligibility, legal compliance, workplace practices, and ethical standards. Vendors will be required to maintain substantial insurance coverage, including $1,000,000 in general commercial liability insurance, $1,000,000 in auto liability insurance, and worker's compensation insurance. While no specific budget range is explicitly stated, the contract terms indicate that replacement parts and materials will be sold at the vendor's cost, with the State potentially requesting supplier invoices to verify pricing. The total maximum payment amount will be determined by the State prior to contract execution, and the contract is classified as a small purchase procurement with no subcontractor utilization requirements. Potential vendors should be prepared to demonstrate technical expertise in HVAC systems, familiarity with correctional facility environments, and the ability to perform maintenance and repairs with minimal disruption to facility operations.